April 16, 2020 Board of Trustees Regular Meeting Agenda

Learning Commons Louis Stokes Wing

12:00 – Noon

This month’s Board of Trustees meeting on Thursday, April 16 at 12:00pm was held via Webex.

1. Approval of the Minutes of:
   1. Special Board Meeting of 1/30/20
   2. Regular Board Meeting of 2/20/20
   3. Joint Capital, Finance & Human Resources Committee Meeting of 2/18/20
2. COMMUNICATIONS
3. MOTION TO TEMPORARILY SUSPEND THE REGULATIONS
4. FINANCE COMMITTEE REPORT (Mr. Seifullah, Chair)
   1. Resolution to Accept Gifts for the Months of February and March (EXHIBIT 1)
   2. Third Amendment to the Year 2020 Appropriation (EXHIBIT 2)
   3. Resolution to Ratify Agreement for Purchase of Natural Gas (EXHIBIT 3)
   4. Resolution to Authorize Contract with Equal Justice Initiative for Speaker Engagement (EXHIBIT 4)
   5. Resolution Authorizing Agreement with AED Ventures, LLC for Purchase of Automatic External Defibrillators (EXHIBIT 5)
   6. Resolution Authorizing Agreement with Siemens Industry, Inc. for Switchboard Electrical Preventative Maintenance Services (EXHIBIT 6)
   7. Resolution Authorizing Agreement with Kone, Inc. for Elevator Maintenance and Repair Services (EXHIBIT 7)
   8. Resolution Authorizing Agreement with Cleveland State University for America Reads Tutoring Services (EXHIBIT 8)
   9. Resolution Authorizing and Ratifying License Agreements with City of Cleveland for Access to City Property for Facilities Master Plan (EXHIBIT 9)
   10. Resolution to Purchase Replacement Washable Keyboards for Public PCs from Business Smarts (EXHIBIT 10)
   11. Resolution to Renew the Maintenance Agreement with Tyler Technologies, Inc. for Support and to Update Licensing of the MUNIS ERP System (EXHIBIT 11)
   12. Fiscal Officer’s Reports, February, March (REPORTS A, A1)
   13. Report on Investments, February, March (REPORT B, B1)
   14. Reports on Conference and Travel Expenditures, February, March (REPORTS C, C1)
   15. Purchases from $5,000-$25,000 for the period 1/1/20-3/31/20 (REPORT D)
   16. Purchases Exceeding $25,000 for the period 1/1/20-3/31/20 (REPORT E)
   17. Fees Paid for Legal Advice and Services to Ogletree (REPORT F)
   18. Update Report on Expenditures Made from the Owner’s Contingency Fund for Safe, Warm and Dry Construction Project, February, March (REPORT G)
   19. Update Report on Expenditures Made from the Owner’s Contingency Fund for South Branch Renovation Project, February, March (REPORT H)
   20. Report on Expenditures Made from the Owner’s Contingency Fund for Eastman Reading Garden, February, March (REPORT I)
5. HUMAN RESOURCES COMMITTEE REPORT (Mr. Hairston, Chair)
   1. Regular Employment Reports February & March (EXHIBIT 12, 12A)
   2. Resolution Proclaiming Library Special Closure and Administrative Close Due to COVID-19 and Revising Human Resources Manual (EXHIBIT 13)
   3. Resolution Establishing Compensation for Certain Employees During Special Closure and Administrative Close Due to COVID-19 (EXHIBIT 14)
   4. Reports on Paid Sick Time February & March (REPORT J, J1)
   5. Employee Demographics (EEO4) Reports February & March (REPORT K, K1)
   6. Insurance Summary Reports February & March (REPORT L, L1)
6. COMMUNITY SERVICES COMMITTEE REPORT (Mr. Corrigan, Chair)
   1. Monthly Activity Reports February & March (REPORT M, M1)
   2. Building Status Update
   3. Advocacy Taskforce Update
   4. Foundation Update
   5. Diversity, Equity & Inclusion Update
7. OLD BUSINESS
8. NEW BUSINESS
9. DIRECTOR’S REPORTS (February & March 2020)
10. EXECUTIVE SESSION
11. ADJOURN