September 17, 2020 Board of Trustees Regular Meeting

Cleveland Public Library Join via Zoom

12:00 – Noon

1. Approval of the Minutes:
   1. Regular Board Meeting of 6/18/20; and
   2. Special Board Meeting of 8/06/20.
2. OATH OF OFFICE CEREMONY FOR NEW TRUSTEE TELEANGE’ THOMAS
3. OATH OF OFFICE CEREMONY FOR REAPPOINTMENT OF THOMAS D. CORRIGAN
4. COMMUNICATIONS
5. PRESENTATION: Library Status Update
6. MOTION TO TEMPORARILY SUSPEND THE REGULATIONS
7. FINANCE COMMITTEE REPORT (Mr. Seifullah, Chair)
   1. Resolution to Accept Gifts for the Months of June, July, August (EXHIBIT 1)
   2. Resolution to Accept Coronavirus Relief Funding through the Ohio Office of Budget and Management and Establish a Special Revenue Fund (EXHIBIT 2) 
   3. Seventh Amendment to the Year 2020 Appropriation (EXHIBIT 3)
   4. Resolution to Ratify and Approve the Purchase of Insurance Coverage for Policies Effective August 1, 2020 (EXHIBIT 4)
   5. Resolution to Enter Into an Agreement with KONE Inc. for Maintenance Services to the Elevators Located in the Main Library, Louis Stokes Wing, Carnegie West, Eastman, Martin Luther King, Jr., and South Brooklyn Branches, and the Lakeshore Facility (EXHIBIT 5)
   6. Resolution Authorizing Preconstruction Agreement with Panzica Construction Co. for the Martin Luther King, Jr. Branch (EXHIBIT 6)
   7. Resolution Approving Chilled Water Agreement with Cleveland Thermal Chilled Water Distribution, LLC (EXHIBIT 7)
   8. Resolution Authorizing Amendment to Agreement with JKURTZ Architects Ltd. for Design Services for the Martin Luther King, Jr. Branch of the Cleveland Public Library (EXHIBIT 8)
   9. Resolution Modifying Buildings to be Included in Group 1B of Facilities Master Plan (EXHIBIT 9)
   10. Resolution Authorizing Agreements with HBM Architects, Inc. and Moody Nolan, Inc. for Architectural Design Services for the Lorain and Eastman Branches of the Cleveland Public Library (EXHIBIT 10)
   11. Resolution to Engage Jaros Strategy LLC for Fundraising Consulting Services (EXHIBIT 11)
   12. Resolution Authorizing Continuation of Lease of Vehicles from Enterprise FM Trust (EXHIBIT 11a)
   13. Fiscal Officer’s Reports, June, July, August (REPORTS A, A1, A2)
   14. Reports on Investments, June, July, August (REPORTS B, B1, B2)
   15. Reports on Conference and Travel Expenditures, June, July, August (REPORTS C, C1, C2)
   16. Purchases from $5,000-$25,000, 4/1/20-6/30/20 (REPORT D)
   17. Purchases Exceeding $25,000, 4/1/20-6/30/20 (REPORT E)
   18. Fees Paid for Legal Advice and Services to Ogletree, 4/1/20-6/30/20 (REPORT F)
   19. Reports on Expenditures Made from the Owner’s Contingency Fund for South Branch Renovation Project, June, July, August (REPORTS G, G1, G2) 
   20. Report on Expenditures Made from the Owner’s Contingency Fund for Safe, Warm and Dry Construction Project, June – Final Report (REPORT H) 
   21. Report on Expenditures Made from the Owner’s Contingency Fund for Eastman Reading Garden, June, July-Final Report (REPORTS I, I1) 
8. HUMAN RESOURCES COMMITTEE (Mr. Hairston, Chair)
   1. Regular Employment Reports, June, July, August (EXHIBIT 12)
   2. Resolution to Revise the Human Resources Manual (EXHIBIT 13)
   3. Retirement Recognition Citation (EXHIBIT 14)
   4. Reports on Paid Sick Time, June, July, August (REPORT J)
   5. Employee Demographics (EEO4) Reports, June, July, August (REPORT K)
   6. Insurance Summary Reports, June, July, August (REPORTS L, L1, L2)
9. COMMUNITY SERVICES COMMITTEE REPORT (Mr. Corrigan, Chair)
   1. Monthly Activity Reports, June, July, August (REPORTS M, M1, M2)
   2. Building Status Update
   3. Advocacy Taskforce Update
   4. Foundation Update
   5. Diversity, Equity & Inclusion Update
10. OLD BUSINESS
11. NEW BUSINESS
12. DIRECTOR’S REPORT
13. EXECUTIVE SESSION
14. ADJOURN