January 19, 2023 Regular Meeting of Library Board of Trustees

Please be aware that all meetings of the Board of Library Trustees are open to in-person attendance by the public. Out of an abundance of care, all guests are also welcome to join this month’s board meeting online via Zoom.

Join by phone: (301) 715-8592 (Webinar ID: 84258111158 )

Use the “SUBMIT A COMMENT TO THE BOARD” link to send a public comment to the Board of Trustees. During the meeting, you are also welcome to submit a comment via the Q&A feature on Zoom. Your comments will be read at a designated time during the board meeting.

1. Approval of the Minutes of the:
   1. Regular Board Meeting of 12/15/22
   2. Joint Finance, Human Resources & Community Services Committee Meeting of 12/13/22
2. PRESENTATIONS: 
   1. The first autobiography of Frederick Douglass and related sources at Main – Dr. Heather A. Shannon, Manager of Fine Arts & Special Collections
   2. Ohio Public Policy & Political Update Report – Timothy J. Cosgrove, Cosgrove Jonhenry LLC; and Dr. Shenise Johnson Thomas, Chief of External Relations and Development
3. COMMUNICATIONS
4. FINANCE COMMITTEE REPORT (Mr. Seifullah, Chair)
   1. Resolution to Accept Gifts for the Month of December (EXHIBIT 1)
   2. First Amendment to the Year 2023 Appropriation (EXHIBIT 2)
   3. Resolution to Authorize Payment of Fees to the CLEVNET Special Revenue Fund Covering the Period January 1, 2023 through December 31, 2023 (EXHIBIT 3) 
   4. Resolution to Accept Gift from EHH Foundation (EXHIBIT 4)
   5. Resolution to Accept Libraries Accelerating Learning Grant from Ohio Department of Education (EXHIBIT 5)
   6. Resolution Authorizing Amendment to Agreement with L.A.N.D. Studio Inc. for Project Support and Consulting Services (EXHIBIT 6)
   7. Resolution Authorizing Payment of Insurer’s Panel Rate to Ogletree Deakins for Employment Matters (EXHIBIT 7)
   8. Resolution Authorizing Agreement with Cosgrove Jonhenry LLC for Agent and Lobbyist Services (EXHIBIT 8)
   9. Resolution Approving Early Work Authorization for Walz Branch Project (EXHIBIT 9)
   10. Resolution Authorizing Agreement for Annual Fire Alarm and Fire Panel Inspection and Repair Services (EXHIBIT 10)
   11. Resolution Authorizing Agreement for Annual Fire Suppression and Sprinkler Inspection, Testing, and Maintenance (EXHIBIT 11)
   12. Fiscal Officer’s Report (REPORT A)
   13. Report on Investments (REPORT B)
   14. Report on Conference and Travel Expenditures (REPORT C)
   15. Report on All Vendor Expenditures (REPORT D) 
   16. Report on Expenditures Made from the Owner’s Contingency Funds for Hough, Jefferson, West Park, Woodland, Central Distribution Facility, Lorain, Eastman, MLK Jr., Brooklyn and Rockport (REPORT E)
   17. Report on Expenditures Made from the Owner’s Contingency Fund for the High Density Shelving Project (REPORT F)
   18. Fees Paid for Legal and Consulting Services for the Period 10/01/22-12/31/22 (REPORT G)
5. HUMAN RESOURCES COMMITTEE REPORT (Mr. Hairston, Chair)
   1. Regular Employment Report (EXHIBIT 12)
   2. Retirement Citation Recognition (EXHIBIT 13)
   3. Resolution Authorizing Agreement with Ease@Work EAP, LLC for Employee Assistance Service Program (EXHIBIT 14)
   4. Report on Paid Sick Time (REPORT H)
   5. Employee Demographics (EEO4) Report (REPORT I)
   6. Insurance Summary Report (REPORT J)
6. COMMUNITY SERVICES COMMITTEE REPORT (Mr. Corrigan, Chair)
   1. Monthly Activity Report (REPORT K)
   2. Building Status Update
   3. Advocacy Taskforce Update
   4. Foundation Update
   5. Diversity, Equity & Inclusion Update
7. OLD BUSINESS
8. NEW BUSINESS
   1. Resolution to Explore Options for Disposition of Old Hough Branch Property (EXHIBIT 15)
   2. Resolution to Salute Alan A. Seifullah (EXHIBIT 16)
9. PRESIDENT’S REPORT
10. DIRECTOR’S REPORT
11. PUBLIC COMMENT
12. ADJOURN TO 2023 ORGANIZATIONAL MEETING