March 16, 2023 Regular Meeting of Library Board of Trustees

Please be aware that all meetings of the Board of Library Trustees are open to in-person attendance by the public. Out of an abundance of care, all guests are also welcome to join this month’s board meeting online via Zoom.

Join by phone: (301) 715-8592 (Webinar ID: 8955 711 5858)

12:00 – Noon

Use the “SUBMIT A COMMENT TO THE BOARD” link to send a public comment to the Board of Trustees. During the meeting, you are also welcome to submit a comment via the Q&A feature on Zoom. Your comments will be read at a designated time during the board meeting.

1. Approval of the Minutes of:
   1. Regular Board Meeting of 02/16/23
   2. Joint Finance & Human Resources Committee Meeting of 02/14/23
2. PRESENTATION: 
   1. Cleveland Public Library Foundation & Fundraising Bi-Annual Update – Greg Stefani, President, Cleveland Public Library Foundation Board of Directors & Dr. Shenise Johnson Thomas, Chief of External Relations and Development
3. COMMUNICATIONS
   1. Letter from Patrick Losinski, CEO, Columbus Metropolitan Library
4. MOTION TO TEMPORARILY SUSPEND THE REGULATIONS
5. FINANCE COMMITTEE REPORT (Mr. Corrigan, Chair)
   1. Resolution to Accept Gifts for the Month of February (EXHIBIT 1)
   2. Third Amendment to the Year 2023 Appropriation (EXHIBIT 2)
   3. Resolution to Accept Grant Funds from the Urban Libraries Council for Barbershop Books Program (EXHIBIT 3)
   4. Resolution to Accept Grants from the Best Buy Foundation for the Best Buy Teen Tech Center at Rockport Branch (EXHIBIT 4)
   5. Resolution Authorizing Subscription for Construction Management Software (EXHIBIT 5)
   6. Resolution Authorizing Acquisition of Property Under Louis Stokes Wing Building (EXHIBIT 6)
   7. Resolution Authorizing the Purchase of Library Book Trucks (EXHIBIT 7)
   8. Resolution Announcing Construction Manager at Risk for Glenville Branch Renovation and Expansion Project Determined to Be Best Value and Authorizing Agreement (EXHIBIT 8)
   9. Resolution Amending Resolution to Accept Fulton/Verizon Community Innovation Lab (EXHIBIT 9)
   10. Resolution Authorizing Maintenance and Software Licensing Agreement for Building Automation System (EXHIBIT 10)
   11. Resolution Authorizing Amendment to Agreement with Professional Service Industries, Inc. d/b/a Intertek-PSI (EXHIBIT 11)
   12. Resolution to Increase Contingency Fund for the Installation of New Chiller at the Lakeshore Facility (EXHIBIT 12)
   13. Resolution to Purchase Computer Hardware from MNJ Technologies Direct, Inc. (EXHIBIT 13)
   14. Resolution Authorizing Amendment to Agreement for Alarm Monitoring Services (EXHIBIT 13A)
   15. Fiscal Officer’s Report (REPORT A)
   16. Report on Investments (REPORT B)
   17. Report on Conference and Travel Expenditures (REPORT C)
   18. Report on All Vendor Expenditures (REPORT D) 
   19. Report on Expenditures Made from the Owner’s Contingency Funds for Hough, Jefferson, West Park, Woodland, Central Distribution Facility, Lorain, Eastman, MLK Jr., Brooklyn and Rockport (REPORT E)
   20. Report on Expenditures Made from the Owner’s Contingency Fund for the High Density Shelving Project (REPORT F) 
6. HUMAN RESOURCES COMMITTEE REPORT (Mr. Hairston, Chair)
   1. Regular Employment Report (EXHIBIT 14)
   2. Resolution to Amend Human Resources Manual (EXHIBIT 15)
   3. Resolution Authorizing Creation of New Page Classification and Off-Step Salary Increase for Substitutes (EXHIBIT 16)
   4. Retirement Recognition Citation (EXHIBIT 17)
   5. Resolution Authorizing Stipend for IT/CLEVNET Staff (EXHIBIT 17A)
7. COMMUNITY SERVICES REPORT (Mr. Parker, Chair)
   1. Monthly Activity Report (REPORT G)
   2. Building Status Update
   3. Advocacy Taskforce Update
   4. Foundation Update
   5. Diversity, Equity & Inclusion Update
8. OLD BUSINESS
9. NEW BUSINESS
   1. Resolution to Amend and Update the Regulations of the Board of Library Trustees (EXHIBIT 18)
10. PRESIDENT’S REPORT
11. DIRECTOR’S REPORT
12. PUBLIC COMMENT
13. EXECUTIVE SESSION
14. ADJOURN