May 16, 2023 Regular Meeting of Library Board of Trustees

Please be aware that all meetings of the Board of Library Trustees are open to in-person attendance by the public. Out of an abundance of care, all guests are also welcome to join this month’s board meeting online via Zoom.

Join by phone: (301) 715-8592 (Webinar ID: 879-9430-5318)

12:00 – Noon
Main Library, Louis Stokes Wing, 10th floor – Board Room

Use the “SUBMIT A COMMENT TO THE BOARD” link to send a public comment to the Board of Trustees. During the meeting, you are also welcome to submit a comment via the Q&A feature on Zoom. Your comments may be read at a designated time during the board meeting.

1. Approval of the Minutes of:
   1. Regular Board Meeting of 04/18/23
2. PRESENTATION:
   1. CPL IT Update – John Malcolm, Chief Innovation and Technology Officer
3. COMMUNICATIONS
4. MOTION TO TEMPORARILY SUSPEND THE REGULATIONS
5. FINANCE COMMITTEE REPORT (Mr. Corrigan, Chair)
   1. Resolution to Accept Gifts for the Month of April (EXHIBIT 1)
   2. Year 2024 Tax Budget (EXHIBIT 2)
   3. Fifth Amendment to the Year 2023 Appropriation (EXHIBIT 3)
   4. Resolution to Renew OCLC Cataloging, Worldshare ILL and Access Subscription Services (EXHIBIT 4)
   5. Resolution Authorizing Amendment to Agreement with Moody Nolan, Inc. for Design Services for the Hough Branch (EXHIBIT 5)
   6. Resolution Amending Project Budget for the Woodland Branch and Ratifying Agreement for Purchase of Shelving (EXHIBIT 6)
   7. Resolution Modifying Buildings to be Included in Group 1B of Facilities Master Plan (EXHIBIT 7)
   8. Resolution Amending Project Budget for New Martin Luther King, Jr. Branch (EXHIBIT 8)
   9. Resolution Authorizing Agreement for Engineering Services for the Repair or Replacement of Parking Lot Surfaces at the Jefferson, West Park, and Lakeshore/Memorial-Nottingham Campuses (EXHIBIT 9)
   10. Fiscal Officer’s Report (REPORT A)
   11. Report on Investments (REPORT B)
   12. Report on Conference and Travel Expenditures (REPORT C)
   13. Report on All Vendor Expenditures (REPORT D) 
   14. Report on Expenditures Made from the Owner’s Contingency Funds for Hough, Jefferson, West Park, Woodland, Central Distribution Facility, Lorain, Eastman, MLK Jr., Brooklyn and Rockport (REPORT E)
   15. Report on Expenditures Made from the Owner’s Contingency Fund for the High Density Shelving Project (REPORT F)
6. HUMAN RESOURCES COMMITTEE REPORT (Mr. Hairston, Chair)
   1. Regular Employment Report (EXHIBIT 10)
   2. Retirement Recognition Citation (EXHIBIT 11)
   3. Resolution Authorizing Agreement for IT Recruiting Services (EXHIBIT 12)
7. COMMUNITY SERVICES REPORT (Mr. Parker, Chair)
   1. Monthly Activity Report (REPORT G)
   2. Building Status Update
   3. Advocacy Taskforce Update
   4. Foundation Update
   5. Diversity, Equity & Inclusion Update
8. OLD BUSINESS
9. NEW BUSINESS
10. PRESIDENT’S REPORT
11. DIRECTOR’S REPORT
12. PUBLIC COMMENT
13. ADJOURN