June 15, 2023 Regular Meeting of Library Board of Trustees

Please be aware that all meetings of the Board of Library Trustees are open to in-person attendance by the public. Out of an abundance of care, all guests are also welcome to join this month’s board meeting online via Zoom.

Join by phone: (301) 715-8592 (Webinar ID: 851 6513 8442)

12:00 – Noon

Use the “SUBMIT A COMMENT TO THE BOARD” link to send a public comment to the Board of Trustees. During the meeting, you are also welcome to submit a comment via the Q&A feature on Zoom. Your comments will be read at a designated time during the board meeting.

1. Approval of the Minutes of the:
   1. Regular Board Meeting of 5/16/23
2. COMMUNICATIONS:
   1. Letter from Ben Jimenez, SJ, Jesuit Residence of Saint Ignatius High School      
3. MOTION TO TEMPORARILY SUSPEND THE REGULATIONS
4. FINANCE COMMITTEE REPORT (Mr. Corrigan, Chair)
   1. Resolution to Accept Gifts for the Month of May (EXHIBIT 1)
   2. Resolution to Accept Gift from the Estate of Robertha D. Dunmore (EXHIBIT 2)
   3. Resolution to Accept the State Library of Ohio Funding for the Ohio Library for the Blind and Print Disabled (EXHIBIT 3)
   4. Resolution Regarding Library Insurance Renewals (EXHIBIT 4)
   5. Resolution Authorizing Amendment to Agreement with Unique Management Services, Inc. for Material and Cash Recovery Services (EXHIBIT 5)
   6. Resolution Authorizing Renewal for LCP Tracker Software (EXHIBIT 6)
   7. Resolution Amending Project Budgets for the Central Distribution Facility and Brooklyn, Eastman, and West Park Branches (EXHIBIT 7)
   8. Resolution to Ratify Agreement for Replacement of Chiller at Martin Luther King, Jr. Branch (EXHIBIT 8)
   9. Sixth Amendment to the Year 2023 Appropriation (EXHIBIT 9)
   10. Fiscal Officer’s Report (REPORT A) 
   11. Report on Investments (REPORT B) 
   12. Report on Conference and Travel Expenditures (REPORT C) 
   13. Report on All Vendor Expenditures (REPORT D) 
   14. Report on Expenditures Made from the Owner’s Contingency Funds for Hough, Jefferson, West Park, Woodland, Central Distribution Facility, Lorain, Eastman, MLK Jr., Brooklyn and Rockport (REPORT E) 
   15. Report on Expenditures Made from the Owner’s Contingency Fund for the High Density Shelving Project (REPORT F) 
5. HUMAN RESOURCES COMMITTEE REPORT (Mr. Hairston, Chair)
   1. Regular Employment Report (EXHIBIT 10)
6. COMMUNITY SERVICES COMMITTEE REPORT (Mr. Parker, Chair)
   1. Resolution Accepting The Strategic Plan 2023-2027 (EXHIBIT 11)
   2. Resolution Authorizing Amendment to Fines and Fees Schedule (EXHIBIT 12)
   3. Monthly Activity Report (REPORT G)
   4. Building Status Update
   5. Advocacy Taskforce Update
   6. Foundation Update
   7. Diversity, Equity & Inclusion Update
7. OLD BUSINESS
8. NEW BUSINESS
   1. Resolution to Adopt Policy on Protection of Children and Vulnerable Adults (EXHIBIT 13)
9. PRESIDENT’S REPORT
10. DIRECTOR’S REPORT
11. PUBLIC COMMENT
12. ADJOURN