November 19, 2024 Regular Meeting of Library Board of Trustees

Please be aware that all meetings of the Board of Library Trustees are open to in-person attendance by the public. Out of an abundance of care, all guests are also welcome to join this month’s board meeting online via Youtube.

12:00 – Noon

If you cannot attend the meeting, please use the “SUBMIT A COMMENT TO THE BOARD” link to send a public comment to the Board of Trustees. Your comments will be read at a designated time during the board meeting.

1. APPROVAL OF THE MINUTES of the:
   1. Joint Finance & Human Resources Committee Meeting of 10/15/24;
   2. Regular Board Meeting of 10/17/24; and
   3. Special Board Meeting of 11/04/24
2. EXECUTIVE SESSION
3. PRESENTATION: New Website (Tana K. Peckham, Chief Strategy Officer)
4. PRESIDENT’S REPORT
5. DIRECTOR’S REPORT
6. COMMUNICATIONS:
   1. Letter from Gwen Graffenreed
7. MOTION TO TEMPORARILY SUSPEND THE REGULATIONS
8. FINANCE COMMITTEE REPORT (Mr. Corrigan, Chair)
   1. Resolution to Accept Gifts for the Month of October (EXHIBIT 1)
   2. Resolution Requesting Tax Advance (EXHIBIT 2)
   3. Resolution to Accept Grant from the Cleveland Public Library Foundation for Senior Digital Literacy Programming (EXHIBIT 3)
   4. Resolution to Accept Grant from the Nord Family Foundation for the Prism Project (EXHIBIT 4)
   5. Resolution to Accept Grant from United Way of Cuyahoga County for Family Space Program (EXHIBIT 5)
   6. Resolution to Ratify Agreement for Purchase of Natural Gas (EXHIBIT 6)
   7. Resolution to Declare Urgent Necessity and to Authorize Agreement for Rice Branch Boilers Installation Project (EXHIBIT 7)
   8. Resolution to Enter into Renewal Agreement with OCLC (EXHIBIT 8)
   9. Resolution to Amend Design Services Agreement with Bostwick Design Partnership for Main Library Consolidation Project and to Amend Project Budget (EXHIBIT 9)
   10. Resolution to Enter into Agreement with AT&T for Fiber/Cellular Service (EXHIBIT 10)
   11. Ninth Amendment to the Year 2024 Appropriation (EXHIBIT 11)
   12. Fiscal Officer’s Report (REPORT A)
   13. Report on Investments (REPORT B)
   14. Report on Conference and Travel Expenditures (REPORT C)
   15. Report on All Vendor Expenditures (REPORT D)
   16. Report on Expenditures Made from the Owner’s Contingency Funds for Hough, West Park, Woodland, Central Distribution Facility, Lorain, Eastman, MLK Jr., Brooklyn, Rockport and Glenville (REPORT E)
   17. Report on Expenditures Made from the Owner’s Contingency Fund for the High Density Shelving Project (REPORT F)
   18. Report on Expenditures Made from the Owner’s Contingency Fund for the New Main Library Staff Breakroom Project (REPORT G) 
       1. Sub item for this particular feature
       2. another item.
       3. a third item
          1. and a really minor point of the third item
9. HUMAN RESOURCES COMMITTEE REPORT (Ms. Shakarian, Chair) 
   • Regular Employment Report (EXHIBIT 12) 
   • Retirement Recognition Citation (EXHIBIT 13) 
   • Resolution Authorizing Bonuses (EXHIBIT 14) 
10. COMMUNITY SERVICES COMMITTEE REPORT (Ms. Fryer, Chair) 
    • Resolution to Recognize Limited English Proficiency Measures (EXHIBIT 15) 
    • Monthly Activity Report (REPORT H)  
    • Building Status Update 
    • Advocacy Taskforce Update 
    • Foundation Update 
    • Diversity, Equity & Inclusion Update 
11. OLD BUSINESS 
12. NEW BUSINESS 
13. PUBLIC COMMENT 
14. ADJOURN TO LIBRARY RECORDS COMMISSION MEETING