April 18, 2023 Regular Meeting of Library Board of Trustees

Please be aware that all meetings of the Board of Library Trustees are open to in-person attendance by the public. Out of an abundance of care, all guests are also welcome to join this month’s board meeting online via Zoom.

Join by phone: (301) 715-8592 (Webinar ID: 835 0275 5379)

12:00 – Noon

Use the “SUBMIT A COMMENT TO THE BOARD” link to send a public comment to the Board of Trustees. During the meeting, you are also welcome to submit a comment via the Q&A feature on Zoom. Your comments will be read at a designated time during the board meeting.

1. OATH OF OFFICE CEREMONY FOR NEW TRUSTEE MELANIE A. SHAKARIAN
2. Approval of the Minutes of:
   1. Regular Board Meeting of 03/16/23
3. PRESENTATION:
   1. Women’s Employee Resource Group Menstrual Equity Initiative Menstrual Equity Statement of Support w/ERG and Councilwoman Jasmin Santana
4. COMMUNICATIONS
5. MOTION TO TEMPORARILY SUSPEND THE REGULATIONS
6. FINANCE COMMITTEE REPORT (Mr. Corrigan, Chair)
   1. Resolution to Accept Gifts for the Month of March (EXHIBIT 1)
   2. Fourth Amendment to the Year 2023 Appropriation (EXHIBIT 2)
   3. Resolution to Revise Capital Assets Policy (EXHIBIT 3)
   4. Resolution to Renew the Maintenance Agreement with Tyler Technologies, Inc. for Support and to Update Licensing of the MUNIS ERP System (EXHIBIT 4)
   5. Resolution to Accept Gift from the Cleveland Public Library Foundation for Cleveland READS (EXHIBIT 5)
   6. Resolution to Accept TechCred Program Grant from the Ohio Department of Development (EXHIBIT 6)
   7. Resolution to Amend Resolution Authorizing Payment of Insurer’s Panel Rate to Ogletree Deakins for Employment Matters (EXHIBIT 7)
   8. Fiscal Officer’s Report (REPORT A)
   9. Report on Investments (REPORT B)
   10. Report on Conference and Travel Expenditures (REPORT C)
   11. Report on All Vendor Expenditures (REPORT D) 
   12. Report on Expenditures Made from the Owner’s Contingency Funds for Hough, Jefferson, West Park, Woodland, Central Distribution Facility, Lorain, Eastman, MLK Jr., Brooklyn and Rockport (REPORT E)
   13. Report on Expenditures Made from the Owner’s Contingency Fund for the High Density Shelving Project (REPORT F)
   14. Fees Paid for Legal and Consulting Services for the Period 01/01/23-03/31/23 (REPORT G)
7. HUMAN RESOURCES COMMITTEE REPORT (Mr. Hairston, Chair)
   1. Regular Employment Report (EXHIBIT 8)
   2. Retirement Recognition Citation (EXHIBIT 9)
   3. Report on Paid Sick Time (REPORT H)
   4. Employee Demographics (EEO4) Report (REPORT I)
   5. Insurance Summary Report (REPORT J)
8. COMMUNITY SERVICES REPORT (Mr. Parker, Chair)
   1. Monthly Activity Report (REPORT K)
   2. Building Status Update
   3. Advocacy Taskforce Update
   4. Foundation Update
   5. Diversity, Equity & Inclusion Update
9. OLD BUSINESS
10. NEW BUSINESS
    1. Resolution to Support the Women’s ERG Menstrual Equity Initiative (EXHIBIT 10)
11. PRESIDENT’S REPORT
12. DIRECTOR’S REPORT
13. PUBLIC COMMENT
14. ADJOURN