April 19, 2022 Regular Meeting of Library Board of Trustees

Please be aware that all meetings of the Board of Library Trustees are open to in-person attendance by the public. Out of an abundance of care, all guests are also welcome to join this month’s board meeting online via Zoom.

Join by phone: (301) 715-8592 (Webinar ID: 862 5019 3289)

12:00 – Noon

Use the “SUBMIT A COMMENT TO THE BOARD” link to send a public comment to the Board of Trustees. During the meeting, you are also welcome to submit a comment via the Q&A feature on Zoom. Your comments will be read at a designated time during the board meeting.

1. Approval of the Minutes of the:
   1. Regular Board Meeting of 3/15/22
2. PRESENTATION: Jaros Strategy & L.A.N.D. Studio
3. COMMUNICATIONS
4. MOTION TO TEMPORARILY SUSPEND THE REGULATIONS
5. FINANCE COMMITTEE REPORT (Mr. Seifullah, Chair)
   1. Resolution to Accept Gifts for the Month of March (EXHIBIT 1)
   2. Fourth Amendment to the Year 2022 Appropriation (EXHIBIT 2)
   3. Resolution to Renew the Maintenance Agreement with Tyler Technologies, Inc. for Support and to Update Licensing of the MUNIS ERP System (EXHIBIT 3) 
   4. Resolution Accepting Grants for AsiaTown Artbox (EXHIBIT 4)
   5. Resolution Amending Project Budgets for the Woodland Branch and Central Distribution Facility (EXHIBIT 5)
   6. Resolution Authorizing Amendment to Agreement with Bostwick Design Partnership, Inc. and Ubiquitous Design LTD for Design Services for the Woodland Branch and Distribution Facility (EXHIBIT 6)
   7. Resolution Authorizing Amendment to Agreement with Jaros Strategy LLC for Fundraising Consulting Services (EXHIBIT 7)
   8. Resolution Authorizing Amendment to Agreement with L.A.N.D. Studio Inc. for Project Support and Consulting Services (EXHIBIT 8)
   9. Fiscal Officer’s Report (REPORT A)
   10. Report on Investments (REPORT B)
   11. Report on Conference and Travel Expenditures (REPORT C)
   12. Report on All Vendor Expenditures (REPORT D) 
   13. Reports on Expenditures Made from the Owner’s Contingency Funds for Hough, Jefferson, West Park, Woodland, Central Distribution Facility, Lorain, Eastman and MLK Jr. (REPORT E) 
6. HUMAN RESOURCES COMMITTEE REPORT (Mr. Hairston, Chair)
   1. Regular Employment Report (EXHIBIT 9)
   2. Retirement Recognition Citation (EXHIBIT 10)
   3. Report on Paid Sick Time (REPORT F)
   4. Employee Demographics (EEO4) Report (REPORT G)
   5. Insurance Summary Report (REPORT H)
7. COMMUNITY SERVICES COMMITTEE REPORT (Mr. Corrigan, Chair)
   1. Monthly Activity Report (REPORT I)
   2. Comparative Statement of Annual Statistics for 2021 (REPORT J)
   3. Building Status Update (FMP)
   4. Advocacy Taskforce Update
   5. Foundation Update
   6. Diversity, Equity & Inclusion Update
8. OLD BUSINESS
9. NEW BUSINESS
10. PRESIDENT’S REPORT
11. DIRECTOR’S REPORT
12. PUBLIC COMMENT
13. EXECUTIVE SESSION
14. ADJOURN