December 15, 2022 Regular Meeting of Library Board of Trustees

Please be aware that all meetings of the Board of Library Trustees are open to in-person attendance by the public. Out of an abundance of care, all guests are also welcome to join this month’s board meeting online via Zoom. The meeting will start at 12:00 p.m.

Use the “SUBMIT A COMMENT TO THE BOARD” link to send a public comment to the Board of Trustees. During the meeting, you are also welcome to submit a comment via the Q&A feature on Zoom. Your comments will be read at a designated time during the board meeting.

1. OATH OF OFFICE CEREMONY FOR NEW TRUSTEE JASMINE N. FRYER
2. Approval of the Minutes of the:
   1. Joint Finance & Human Resources Committee Meeting of 11/15/22
   2. Regular Board Meeting of 11/17/22
3. COMMUNICATIONS:  
4. FINANCE COMMITTEE REPORT (Mr. Seifullah, Chair)
   1. Resolution to Engage L.A.N.D. Studio Inc. to Organize 2023 See Also and Art Wall Programs (EXHIBIT 1) (presentation)
   2. Resolution to Accept Gifts for the Month of November (EXHIBIT 2)
   3. Resolution Authorizing Transfer of Funds from the General Fund to the Building and Repair Fund and to the Debt Service Fund (EXHIBIT 3)
   4. Resolution to Advance Cash from the General Fund to the Early Literacy Fund (EXHIBIT 4)
   5. Eleventh Amendment to the Year 2022 Appropriation (EXHIBIT 5)
   6. Year 2023 Annual Appropriation Measure (EXHIBIT 6)
   7. Resolution Authorizing Amendment to Agreement with Unique Management Services, Inc. for Material and Cash Recovery Services (EXHIBIT 7)
   8. Resolution Authorizing Maintenance Agreement with Integrated Precision Systems for Video Surveillance and Access Control Systems (EXHIBIT 8)
   9. Resolution Authorizing Agreement for Moving Services Related to the Main Library High Density Mobile Storage Project (EXHIBIT 9)
   10. Resolution to Ratify Purchase of Promotional Items for the Cleveland READS Campaign (EXHIBIT 10)
   11. Resolution Authorizing Upgrades to Louis Stokes Wing Public Elevators (EXHIBIT 11)
   12. Resolution Authorizing Blanket Purchase Orders in Excess of $25,000 (EXHIBIT 12)
   13. Resolution Amending Project Budget for the Lorain Branch (EXHIBIT 13)
   14. Resolution Authorizing Agreement with Cleveland State University for America Reads Tutoring Services (EXHIBIT 14)
   15. Resolution Authorizing Amendment to Agreement for Removal of Existing Chiller at Lakeshore Facility (EXHIBIT 15)
   16. Fiscal Officer’s Report (REPORT A) 
   17. Report on Investments (REPORT B) 
   18. Report on Conference and Travel Expenditures (REPORT C) 
   19. Report on All Vendor Expenditures (REPORT D) 
   20. Report on Expenditures Made from the Owner’s Contingency Funds for Hough, Jefferson, West Park, Woodland, Central Distribution Facility, Lorain, Eastman, MLK Jr., Brooklyn and Rockport (REPORT E) 
   21. Report on Expenditures Made from the Owner’s Contingency Fund for the High Density Shelving Project (REPORT F) 
5. EXECUTIVE SESSION
6. HUMAN RESOURCES COMMITTEE REPORT (Mr. Hairston, Chair)
   1. Regular Employment Report (EXHIBIT 16)
   2. Resolution Appointing Benefit Resources Inc. as Third-party Administrator of The Cleveland Public Library’s Flexible Spending Account and Commuter Benefits Plan, Authorizing Contract, And Amending Flexible Spending Account Plan (EXHIBIT 17)
   3. Resolution to Revise Human Resources Manual (EXHIBIT 18)
   4. Resolution to Enter into an Agreement with ERC Services, Inc. for Harassment Prevention Training (EXHIBIT 19)
7. COMMUNITY SERVICES COMMITTEE REPORT (Mr. Corrigan, Chair)
   1. Resolution to Revise Policy on Use of Cleveland Public Library’s Social Media Sites (EXHIBIT 20)
   2. Monthly Activity Report (REPORT G)
   3. Building Status Update
   4. Advocacy Taskforce Update
   5. Foundation Update
   6. Diversity, Equity & Inclusion Update
8. OLD BUSINESS
9. NEW BUSINESS
   1. Election of Nominating Committee for 2023 Library Officers  
10. PRESIDENT’S REPORT
11. DIRECTOR’S REPORT
12. PUBLIC COMMENT
13. ADJOURN