February 16, 2023 Regular Meeting of Library Board of Trustees

Please be aware that all meetings of the Board of Library Trustees are open to in-person attendance by the public. Out of an abundance of care, all guests are also welcome to join this month’s board meeting online via Zoom.

12:00 – Noon

Join by phone: (301) 715-8592 (Webinar ID: 892 4518 3929)

Use the “SUBMIT A COMMENT TO THE BOARD” link to send a public comment to the Board of Trustees. During the meeting, you are also welcome to submit a comment via the Q&A feature on Zoom. Your comments will be read at a designated time during the board meeting.

1. APPROVAL OF THE MINUTES OF:
   1. Regular Board Meeting & 2023 Organizational Meeting of 01/19/23
   2. Joint Finance & Human Resources Committee Meeting of 01/17/23
2. EXECUTIVE SESSION
3. PRESENTATION: 
   1. Check Presentation: Fran Mentch, Kathy Schaefer & Karen Buck,  “Save the South Euclid-Lyndhurst Mansion Library”
4. COMMUNICATIONS
   1. Letter from Wendy Knapp, State Librarian, State Library of Ohio
5. FINANCE COMMITTEE REPORT (Mr. Corrigan, Chair)
   1. Resolution to Accept Gifts for the Month of January (EXHIBIT 1)
   2. Resolution to Accept Grant Funds from the Child Care Resource Center of Cuyahoga County Inc., DBA Starting Point, for MyCom Out-of-School Time Transitions Programs (EXHIBIT 2)
   3. Resolution to Advance Cash from the General Fund to the MyCom (EXHIBIT 3)
   4. Resolution to Accept Pass Through Grant from Cleveland Public Library Foundation for Summer Lit League Programming from the FirstEnergy Foundation (EXHIBIT 4)
   5. Resolution to Accept Pass Through Grant from the Cleveland Public Library Foundation for Refresh and Retool Grant from the Best Buy Foundation Grant for the Rockport Branch’s Best Buy Teen Tech Center (EXHIBIT 5)
   6. Resolution to Accept Pass Through Gift from Cleveland Public Library Foundation from Anonymous Donor in Support of Young Scholars Academy (EXHIBIT 6)
   7. Resolution to Accept Bruening Foundation Grant for Capital Enhancements (EXHIBIT 7)
   8. Resolution to Accept Bruening Foundation Grant for Family Place Training (EXHIBIT 8)
   9. Resolution Amending Project Budgets for the Hough Branch and the Lorain Branch (EXHIBIT 9)
   10. Second Amendment to the Year 2023 Appropriation (EXHIBIT 10)
   11. Resolution Authorizing Agreement with Art Therapy Studio for Art Therapy Programming during 2023 (EXHIBIT 11)
   12. Resolution Authorizing Agreement with LegalWorks, Inc. for Legal Service Clinics (EXHIBIT 12)
   13. Resolution Authorizing Purchase of Furniture for IT Offices (EXHIBIT 13)
   14. Resolution Authorizing Agreement with Professional Service Industries, Inc. for Engineering Support Services at the Glenville Branch (EXHIBIT 14)
   15. Fiscal Officer’s Report (REPORT A)
   16. Report on Investments (REPORT B)
   17. Report on Conference and Travel Expenditures (REPORT C)
   18. Report on All Vendor Expenditures (REPORT D) 
   19. Report on Expenditures Made from the Owner’s Contingency Funds for Hough, Jefferson, West Park, Woodland, Central Distribution Facility, Lorain, Eastman, MLK Jr., Brooklyn and Rockport (REPORT E) 
   20. Report on Expenditures Made from the Owner’s Contingency Fund for the High Density Shelving Project (REPORT F) 
6. HUMAN RESOURCES COMMITTEE REPORT (Mr. Hairston, Chair)
   1. Regular Employment Report (EXHIBIT 15)
   2. Resolution to Adopt Ohio Deferred Compensation and VOYA Employee Benefits Roth 457 Option (EXHIBIT 16)
   3. Retirement Recognition Citation (EXHIBIT 17)
7. COMMUNITY SERVICES REPORT (Mr. Parker, Chair)
   1. Monthly Activity Report (REPORT G)
   2. Building Status Update
   3. Advocacy Taskforce Update
   4. Foundation Update
   5. Diversity, Equity & Inclusion Update
8. OLD BUSINESS
9. NEW BUSINESS
   1. Resolution to Amend and Update the Regulations of the Board of Library Trustees (EXHIBIT 18)
   2. Resolution to Approve Library Board Procedures (EXHIBIT 19)
10. PRESIDENT’S REPORT
11. DIRECTOR’S REPORT
12. PUBLIC COMMENT
13. ADJOURN