January 18, 2024 Regular Meeting of Library Board of Trustees

Please be aware that all meetings of the Board of Library Trustees are open to in-person attendance by the public. Out of an abundance of care, all guests are also welcome to watch this month’s board meeting online via YouTube.

12:00 – Noon

Use the “SUBMIT A COMMENT TO THE BOARD” link to send a public comment to the Board of Trustees. During the meeting, you are also welcome to submit a comment via the Q&A feature on Zoom. Your comments will be read at a designated time during the board meeting.

1. Approval of the Minutes of the:
   1. Regular Board Meeting of 12/21/23            
2. PRESENTATION: 
   1. High Density Shelving Project – Michael Ruffing, Special Projects Manager
3. PRESIDENT’S REPORT
4. DIRECTOR’S REPORT
5. COMMUNICATIONS
6. FINANCE COMMITTEE REPORT (Mr. Corrigan, Chair)
   1. Resolution to Accept Gifts for the Month of December (EXHIBIT 1)
   2. Resolution to Authorize Payment of Fees to the CLEVNET Special Revenue Fund Covering the Period January 1, 2024 through December 31, 2024 (EXHIBIT 2)
   3. Resolution Ratifying Agreements for Leased Vehicles with Enterprise FM Trust (EXHIBIT 3) 
   4. Resolution to Modify Terms of Donation from Cleveland Thermal (EXHIBIT 4)
   5. First Amendment to the Year 2024 Appropriation (EXHIBIT 5)
   6. Fiscal Officer’s Report (REPORT A)
   7. Report on Investments (REPORT B)
   8. Report on Conference and Travel Expenditures (REPORT C)
   9. Report on All Vendor Expenditures (REPORT D) 
   10. Report on Expenditures Made from the Owner’s Contingency Funds for Hough, Jefferson, West Park, Woodland, Central Distribution Facility, Lorain, Eastman, MLK Jr., Brooklyn and Rockport (REPORT E)
   11. Report on Expenditures Made from the Owner’s Contingency Fund for the High Density Shelving Project (REPORT F)
   12. Fees Paid for Legal and Consulting Services for the Period 10/01/23-12/31/23 (REPORT G)
7. HUMAN RESOURCES COMMITTEE REPORT (Mr. Hairston, Chair)
   1. Regular Employment Report (EXHIBIT 6)
   2. Retirement Citation Recognition (EXHIBIT 7)
   3. Report on Paid Sick Time (REPORT H)
   4. Employee Demographics (EEO4) Report (REPORT I)
   5. Insurance Summary Report (REPORT J)
8. COMMUNITY SERVICES COMMITTEE REPORT (Mr. Parker, Chair)
   1. Monthly Activity Report (REPORT K)
   2. Building Status Update
   3. Advocacy Taskforce Update
   4. Foundation Update
   5. Diversity, Equity & Inclusion Update
9. OLD BUSINESS
10. NEW BUSINESS
11. PUBLIC COMMENT
12. ADJOURN TO 2024 ORGANIZATIONAL MEETING