May 21, 2020 Board of Trustees Regular Meeting Agenda

Learning Commons Louis Stokes Wing

12:00 – Noon

This month’s Board of Trustees meeting on Thursday, May 21 at 12:00pm was held via Webex (Password: 7S7pEkR28fp).

1. Approval of the Minutes of:
   1. Regular Board Meeting of 4/16/20
2. COMMUNICATIONS
3. MOTION TO TEMPORARILY SUSPEND THE REGULATIONS
4. FINANCE COMMITTEE REPORT (Mr. Seifullah, Chair)
   1. Resolution to Accept Gifts for the Month of April (EXHIBIT 1)
   2. Year 2021 Tax Budget (EXHIBIT 2)
   3. Resolution to Accept the State Library of Ohio LSTA Grant for the Ohio Center for the Book (OCFTB) (EXHIBIT 3)
   4. Fourth Amendment to the Year 2020 Appropriation (EXHIBIT 4)
   5. Resolution to Ratify the Purchase of Surgical Masks from Winzer (EXHIBIT 5)
   6. Resolution Selecting and Ranking Most Qualified Architect Firms and  Authorizing Negotiation of Agreements with Top-Ranked Firms for Master Plan Projects Phase 1B (EXHIBIT 6)
   7. Resolution Selecting and Ranking Most Qualified Engineering Firms for Surveying and Testing and Authorizing Agreements with Top-Ranked Firm for Master Plan Project (EXHIBIT 7)
   8. Resolution Authorizing Agreement for Land Acquisition Services for Master Plan Project (EXHIBIT 8)
   9. Resolution Appointing Authorized Agent for FEMA Public Assistance Grant Program (EXHIBIT 9)
   10. Fiscal Officer’s Report (REPORT A)
   11. Report on Investments (REPORT B)
   12. Report on Conference and Travel Expenditures (REPORT C)
   13. Report on Expenditures Made from the Owner’s Contingency Fund for South Branch Renovation Project (REPORT D)
   14. Report on Expenditures Made from the Owner’s Contingency Fund for Safe, Warm and Dry Construction Project (REPORT E)
   15. Report on Expenditures Made from the Owner’s Contingency Fund for Eastman Reading Garden (REPORT F)
   16. Report on Expenditures Made to Business Smarts Over the Last Five Years (REPORT F1)
5. HUMAN RESOURCES COMMITTEE REPORT (Mr. Hairston, Chair)
   1. Amended Regular Employment Reports, February and March (EXHIBITS 10A, 10B)
   2. Regular Employment Report for April (EXHIBIT 11)
   3. Retirement Resolutions (EXHIBITS 12A, 12B)
   4. Resolution to Approve Application for SharedWork Ohio and to Authorize Salary Reductions (EXHIBIT 13)
   5. Resolution Ratifying Agreement with Laborers International Union of North America Local 860 for January 1, 2020 through December 31, 2022 (EXHIBIT 14)
   6. Report on Paid Sick Time (REPORT G)
   7. Employee Demographics (EEO4) Report (REPORT H)
   8. Insurance Summary Report (REPORT I)
6. COMMUNITY SERVICES COMMITTEE REPORT (Mr. Corrigan, Chair)
   1. Monthly Activity Report (REPORT J)
   2. Building Status Update
   3. Advocacy Taskforce Update
   4. Foundation Update
   5. Diversity, Equity & Inclusion Update
7. OLD BUSINESS
8. NEW BUSINESS
   1. Resolution Commemorating the Life of Frances E. Hunter (EXHIBIT 15)
9. DIRECTOR’S REPORT
10. EXECUTIVE SESSION
11. ADJOURN