November 17, 2022 Regular Meeting of Library Board of Trustees

Please be aware that all meetings of the Board of Library Trustees are open to in-person attendance by the public. Out of an abundance of care, all guests are also welcome to join this month’s board meeting online via Zoom.

12:00 – Noon

Join by phone: (301) 715-8592 (Webinar ID: 897 3722 6730)

Use the “SUBMIT A COMMENT TO THE BOARD” link to send a public comment to the Board of Trustees. During the meeting, you are also welcome to submit a comment via the Q&A feature on Zoom. Your comments will be read at a designated time during the board meeting.

1. Approval of the Minutes of the:
   1. Joint Finance, Human Resources & Community Services Committee Meeting of 10/18/22
   2. Regular Board Meeting of 10/20/22
2. COMMUNICATIONS:  
3. FINANCE COMMITTEE REPORT (Mr. Seifullah, Chair)
   1. Resolution to Accept Gifts for the Month of October (EXHIBIT 1)
   2. Tenth Amendment to the Year 2022 Appropriation (EXHIBIT 2) 
   3. Resolution Requesting Tax Advance (EXHIBIT 3)
   4. Resolution to Authorize Agreement with GFOA for ERP Planning and Advisory Services (EXHIBIT 4)
   5. Resolution Authorizing Agreement with Bialosky and Partners, Architects, LLC for Architectural Design Services for Glenville Branch Project (EXHIBIT 5)
   6. Resolution to Ratify Agreement for Alarm Monitoring Services (EXHIBIT 6)
   7. Resolution Authorizing Agreement for Uniform Rental Services (EXHIBIT 7)
   8. Resolution Authorizing Purchase and Installation of Access Control and Security Hardware and Software for Phase 1B Projects of the Facilities Master Plan (EXHIBIT 8)
   9. Resolution to Amend Agreement with VOYA Employee Benefits Company for Basic Life and AD&D Insurance Policies (EXHIBIT 9)
   10. Resolution Authorizing Contract with Medical Mutual of Ohio for Employee Healthcare Benefits (EXHIBIT 10)
   11. Resolution Authorizing Contract with Delta Dental of Ohio for Employee Dental Benefits (EXHIBIT 11)
   12. Resolution Authorizing Contract for Waste Management Services. (EXHIBIT 12)
   13. Resolution Amending Project Budget for the West Park Branch (EXHIBIT 13)
   14. Resolution Authorizing Agreement and Establishing Budget for Louis Stokes Wing Ceiling Modification Project (EXHIBIT 14)
   15. Fiscal Officer’s Report (REPORT A) 
   16. Report on Investments (REPORT B) 
   17. Report on Conference and Travel Expenditures (REPORT C)
   18. Report on All Vendor Expenditures (REPORT D) 
   19. Report on Expenditures Made from the Owner’s Contingency Funds for Hough, Jefferson, West Park, Woodland, Central Distribution Facility, Lorain, Eastman, MLK Jr., Brooklyn and Rockport (REPORT E) 
   20. Report on Expenditures Made from the Owner’s Contingency Fund for the High-Density Shelving Project (REPORT F)
4. EXECUTIVE SESSION
5. HUMAN RESOURCES COMMITTEE REPORT (Mr. Hairston, Chair)
   1. Amended Regular Employment Report, Period: May 1 – August 31, 2022 (EXHIBIT 15)
   2. Regular Employment Report (EXHIBIT 16)
   3. Resolution Authorizing Bonuses (EXHIBIT 17)
   4. Resolution for Special Closings and Holidays in 2023 (EXHIBIT 18)
   5. Retirement Recognition Citation (EXHIBIT 18A)
6. COMMUNITY SERVICES COMMITTEE REPORT (Mr. Corrigan, Chair)
   1. Monthly Activity Report (REPORT G)  
   2. Building Status Update
   3. Advocacy Taskforce Update
   4. Foundation Update
   5. Diversity, Equity & Inclusion Update
7. OLD BUSINESS
8. NEW BUSINESS
9. Resolution on Intellectual Freedom (EXHIBIT 19)
10. PRESIDENT’S REPORT
11. DIRECTOR’S REPORT
12. PUBLIC COMMENT
13. ADJOURN TO LIBRARY RECORDS COMMISSION MEETING