October 19, 2023 Regular Meeting of Library Board of Trustees

Please be aware that all meetings of the Board of Library Trustees are open to in-person attendance by the public. Out of an abundance of care, all guests are also welcome to join this month’s board meeting online via Zoom.

12:00 – Noon

Use the “SUBMIT A COMMENT TO THE BOARD” link to send a public comment to the Board of Trustees. During the meeting, you are also welcome to submit a comment via the Q&A feature on Zoom. Your comments will be read at a designated time during the board meeting.

1. Approval of the Minutes of the:
   1. Joint Finance & Human Resources Committee Meeting of 09/19/23
   2. Regular Board Meeting of 09/21/23
2. PRESENTATION:  Ohio Legislative & Political Update – Cosgrove Jonhenry LLC
3. SAFETY AND PROTECTIVE SERVICES REPORT – Monroe Goins, Director of Safety and Protective Services
4. COMMUNICATIONS:
5. FINANCE COMMITTEE REPORT (Mr. Corrigan, Chair)
   1. Resolution to Accept Gifts for the Month of September (EXHIBIT 1)
   2. Resolution to Amend Agreement with Kone Inc. for Maintenance of Elevators in Branches (EXHIBIT 2)
   3. Resolution to Accept Grant from the Cleveland Foundation for Digital Navigators (EXHIBIT 3)
   4. Resolution Authorizing Amendment to Agreement with Integrated Precision Solutions, Inc.   (EXHIBIT 4)
   5. Resolution Authorizing Amendment to Agreement for Moving Services Related to the Main Library High Density Mobile Storage Project (EXHIBIT 5)
   6. Resolution Authorizing Agreement with R.E. Warner & Associates, Inc. for Professional Design Services for the Louis Stokes Wing Roof Replacement Project (EXHIBIT 6)
   7. Resolution Authorizing Agreement with IKM Architecture for Professional Design Services for the Louis Stokes Wing Public Restroom Renovation Project (EXHIBIT 7)
   8. Eighth Amendment to the Year 2023 Appropriation  (EXHIBIT 8)
   9. Fiscal Officer’s Report (REPORT A)
   10. Report on Investments (REPORT B)
   11. Report on Conference and Travel Expenditures (REPORT C)
   12. Report on All Vendor Expenditures (REPORT D)
   13. Report on Expenditures Made from the Owner’s Contingency Funds for Hough, Jefferson, West Park, Woodland, Central Distribution Facility, Lorain, Eastman, MLK Jr., Brooklyn and Rockport (REPORT E)
   14. Report on Expenditures Made from the Owner’s Contingency Fund for the High Density Shelving Project (REPORT F)
   15. Fees Paid for Legal and Consulting Services for the Period 7/01/23-9/30/23 (REPORT G)
6. HUMAN RESOURCES COMMITTEE REPORT (Mr. Hairston, Chair)
   1. Regular Employment Report (EXHIBIT 9)
   2. Retirement Recognition Citation (EXHIBIT 10)
   3. Resolution Designating Executive Director and His Designees Serving on Boards of Nonprofit Organizations as Serving in Their Official Capacities (EXHIBIT 11)
   4. Report on Paid Sick Time (REPORT H)
   5. Employee Demographics (EEO4) Report (REPORT I)
   6. Insurance Summary Report (REPORT J)
7. COMMUNITY SERVICES COMMITTEE REPORT (Mr. Parker, Chair)
   1. Monthly Activity Report (REPORT K)
   2. Building Status Update
   3. Advocacy Taskforce Update
   4. Foundation Update
   5. Diversity, Equity & Inclusion Update
8. OLD BUSINESS
9. NEW BUSINESS
10. PRESIDENT’S REPORT
11. DIRECTOR’S REPORT
12. PUBLIC COMMENT
13. ADJOURN