October 20, 2022 Regular Meeting of Library Board of Trustees

Please be aware that all meetings of the Board of Library Trustees are open to in-person attendance by the public. Out of an abundance of care, all guests are also welcome to join this month’s board meeting online via Zoom.

Join by phone: (301) 715-8592 (Webinar ID: 870 1151 2227)

12:00 – Noon

Use the “SUBMIT A COMMENT TO THE BOARD” link to send a public comment to the Board of Trustees. During the meeting, you are also welcome to submit a comment via the Q&A feature on Zoom. Your comments will be read at a designated time during the board meeting.

1. Approval of the Minutes of the:
   1. Regular Board Meeting of 9/13/22
2. COMMUNICATIONS:  
3. FINANCE COMMITTEE REPORT (Mr. Seifullah, Chair)
   1. Resolution to Accept Gifts for the Month of September (EXHIBIT 1)
   2. Ninth Amendment to the Year 2022 Appropriation (EXHIBIT 2) 
   3. Resolution Authorizing Agreement with Taylor Oswald LLC for Benefits Consulting Services (EXHIBIT 3)
   4. Resolution to Renew Maintenance Agreement with Integrated Precision Systems Inc. for Maintenance of People Counting Hardware, Software, and Firmware (EXHIBIT 4)
   5. Resolution Authorizing Continuation of Lease of Vehicles from Enterprise FM Trust (EXHIBIT 5)
   6. Resolution to Ratify Amendment to Agreement with Personnel Research and Development Corporation for Executive Coaching Services (EXHIBIT 6)
   7. Resolution Authorizing Commercial Account Agreement with U.S. Bank for Fleet Credit Card Services (EXHIBIT 7)
   8. Resolution to Accept Gift from the Cleveland Public Library Foundation and to Authorize Purchase of Display Cases (EXHIBIT 8)
   9. Resolution to Accept Grant from United Way of Greater Cleveland for the Family Space Program (EXHIBIT 9)
   10. Resolution to Accept Fulton/Verizon Community Innovation Lab (EXHIBIT 10)
   11. Resolution to Reject Bids, Declare Urgent Necessity and Authorize Negotiation of Contract for Louis Stokes Wing Ceiling Modification Project (EXHIBIT 11)
   12. Resolution to Purchase Computer Hardware from MNJ Technologies Direct, Inc. (EXHIBIT 12)
   13. Resolution Selecting and Ranking Most Qualified Architect Firms and Authorizing Negotiation of Agreement with Top-Ranked Firm for Glenville Branch Project (EXHIBIT 13)
   14. Resolution Authorizing Amendment to Agreement for Design Services for the Martin Luther King, Jr. Branch of the Cleveland Public Library (EXHIBIT 14)
   15. Fiscal Officer’s Report (REPORT A) 
   16. Report on Investments (REPORT B) 
   17. Report on Conference and Travel Expenditures (REPORT C) 
   18. Report on All Vendor Expenditures (REPORT D) 
   19. Report on Expenditures Made from the Owner’s Contingency Funds for Hough, Jefferson, West Park, Woodland, Central Distribution Facility, Lorain, Eastman, MLK Jr., Brooklyn and Rockport (REPORT E) 
   20. Fees Paid for Legal and Consulting Services for the Period 7/01/22-9/30/22 (REPORT F) 
4.  HUMAN RESOURCES COMMITTEE REPORT (Mr. Hairston, Chair)
   1. Regular Employment Report (EXHIBIT 15)
   2. Resolution to Adopt Section 127 Educational Assistance Plan and Authorize Expenditures for a Proper Public Purpose (EXHIBIT 16) (Presentation)
   3. Resolution to Revise the Human Resources Manual (EXHIBIT 17)
5. COMMUNITY SERVICES COMMITTEE REPORT (Mr. Corrigan, Chair)
   1. Amendment to Fines and Fees Schedule (EXHIBIT 18)
   2. Monthly Activity Report (REPORT G)     
   3. Building Status Update
   4. Advocacy Taskforce Update
   5. Foundation Update
   6. Diversity, Equity & Inclusion Update
6. OLD BUSINESS
7. NEW BUSINESS
   1. Resolution to Salute Teleange’ Thomas (EXHIBIT 19)
8. PRESIDENT’S REPORT
9. DIRECTOR’S REPORT
10. PUBLIC COMMENT
11. EXECUTIVE SESSION
12. ADJOURN