October 21, 2021 Regular Meeting of Library Board of Trustees

Out of an abundance of care, all guests are welcome to join this month’s board meeting online via Zoom.

Join by phone: (312) 626-6799 (Webinar ID: 859 0282 7685)

12:00 – Noon

Use the “SUBMIT A COMMENT TO THE BOARD” link to send a public comment to the Board of Trustees. During the meeting, you are also welcome to submit a comment via the Q&A feature on Zoom. Your comments will be read at a designated time during the board meeting.

1. Approval of the Minutes of the:
   1. Regular Board Meeting of 9/16/21;
   2. Joint Finance & Human Resources Committee Meeting of 9/14/21
2. COMMUNICATIONS
3. FINANCE COMMITTEE REPORT (Mr. Seifullah, Chair)
   1. Resolution to Accept Gifts for the Month of September (EXHIBIT 1)
   2. Ninth Amendment to the Year 2021 Appropriation (EXHIBIT 2)
   3. Resolution to Accept the State Library of Ohio American Rescue Plan Act (ARPA)/Library Services and Technology Act (LSTA) Grant for Cleveland Digital Public Library (EXHIBIT 3) 
   4. Resolution Approving Public Library Fund Allocation Agreement Commencing January 1, 2022 and Terminating December 31, 2022 (EXHIBIT 4)
   5. Resolution to Purchase Real Property from the City of Cleveland Land Bank for the New Hough Branch (EXHIBIT 5)
   6. Resolution to Ratify Agreements with the Lamar Companies for Advertising (EXHIBIT 6)
   7. Resolution Authorizing Amendment to Agreement for Design Services for the New Martin Luther King, Jr. Branch Project (EXHIBIT 7)
   8. Resolution Authorizing Amendment to Agreement with Bostwick Design Partnership, Inc. and Ubiquitous Design LTD for Design Services for the Woodland Branch and Distribution Facility (EXHIBIT 8)
   9. Resolution Approving Amended Project Budgets for Woodland Branch and Central Distribution Facility Projects (EXHIBIT 9)
   10. Resolution Establishing Project Budget and Approving Guaranteed Maximum Price Amendment with Regency Construction Services, Inc. for the Lorain Branch (EXHIBIT 10)
   11. Resolution to Amend Agreement with Peter D. MacEwan, LLC for Consulting Services (EXHIBIT 11)
   12. Resolution Authorizing Amendment to Agreement with Professional Service Industries, Inc. D/B/A Intertek-PSI for Surveying, Environmental, Geotechnical, and Ancillary Engineering Services (EXHIBIT 12)
   13. Resolution to Renew Maintenance Agreement with Integrated Precision Systems Inc. for Maintenance of People Counting Hardware, Software, and Firmware (EXHIBIT 13)
   14. Resolution to Accept Emergency Connectivity Fund (ECF) Funding Commitments and to Enter into Agreements to Purchase Eligible Connectivity Equipment and Services for Remote Access (EXHIBIT 14)
   15. Fiscal Officer’s Report (REPORT A)
   16. Report on Investments (REPORT B)
   17. Report on Conference and Travel Expenditures (REPORT C)
   18. Report on All Vendor Expenditures (REPORT D) 
   19. Report on Security Services Expenditures (REPORT E) 
   20. Fees Paid for Legal Services, 7/01/21-9/30/21 (REPORT F)
   21. Report on Expenditures Made from the Owner’s Contingency Funds for Hough, Jefferson, West Park, Woodland and Central Distribution Facility (REPORT G)
4. HUMAN RESOURCES COMMITTEE REPORT (Mr. Hairston, Chair)
   1. Regular Employment Report (EXHIBIT 15)
   2. Resolution Amending Cleveland Public Library Flexible Spending Account Plan (EXHIBIT 16)
   3. Retirement Recognition Citation (EXHIBIT 17)
   4. Report on Paid Sick Time (REPORT H)
   5. Employee Demographics (EEO4) Report (REPORT I)
   6. Insurance Summary Report (REPORT J)
5. COMMUNITY SERVICES COMMITTEE REPORT (Mr. Corrigan, Chair)
   1. Amendment to Fines and Fees Schedule (EXHIBIT 18)
   2. Resolution to Revise Policy on Internet and Computer Use (EXHIBIT 19)
   3. Monthly Activity Report (REPORT K)
   4. Building Status Update
   5. Advocacy Taskforce Update
   6. Foundation Update
   7. Diversity, Equity & Inclusion Update
6. OLD BUSINESS
7. NEW BUSINESS
   1. Resolution Authorizing the Cleveland Public Library Foundation Board of Directors to Develop a Draft Policy on Naming Library Spaces for Consideration by the Board of Library Trustees
8. PRESIDENT’S REPORT
9. DIRECTOR’S REPORT
10. PUBLIC COMMENT
11. EXECUTIVE SESSION
12. ADJOURN