September 13, 2022 Regular Board Meeting of Library Board of Trustees

Please be aware that all meetings of the Board of Library Trustees are open to in-person attendance by the public. Out of an abundance of care, all guests are also welcome to join this month’s board meeting online via Zoom.

Join by phone: (301) 715-8592 (Webinar ID: 844 3281 1337)

12:00 – Noon

Use the “SUBMIT A COMMENT TO THE BOARD” link to send a public comment to the Board of Trustees. During the meeting, you are also welcome to submit a comment via the Q&A feature on Zoom. Your comments will be read at a designated time during the board meeting.

1. Approval of the Minutes of the:
   1. Regular Board Meeting of 6/16/22
   2. Special Board Meeting of 6/23/22
   3. Special Board Meeting of 7/21/22
2. COMMUNICATIONS:  
3. PRESENTATION: FMP Phase 1 Projects – John Lang, Chief Operations Officer
4. MOTION TO TEMPORARILY SUSPEND THE REGULATIONS
5. FINANCE COMMITTEE REPORT (Mr. Seifullah, Chair)
   1. Resolution to Accept Gifts for the Months of June, July, August (EXHIBIT 1)
   2. Eighth Amendment to the Year 2022 Appropriation (EXHIBIT 2) 
   3. Resolution Approving Public Library Fund Allocation Agreement Commencing January 1, 2023 and Terminating December 31, 2025 (EXHIBIT 3)
   4. Resolution to Accept Pass Through Grant from AT&T Through the Cleveland Public Library Foundation (EXHIBIT 4)
   5. Resolution to Accept Grant from Jack, Joseph and Morton Mandel Foundation (EXHIBIT 5)
   6. Resolution Authorizing Amendment to Agreement for Construction Photography and Documentation Services for Phase 1A Projects of the Facilities Master Plan (EXHIBIT 6)
   7. Resolution Authorizing Agreement with Ubiquitous Design, Ltd. for Architectural Design Services in Connection with the Relocation of the Louis Stokes Wing Staff Breakroom (EXHIBIT 7)
   8. Resolution to Ratify Extension of Agreement with Cleveland State University for America Reads Tutoring Services (EXHIBIT 8)
   9. Resolution to Ratify Guaranteed Maximum Price Amendment with Regency Construction Services, Inc. for the New Rockport Branch (EXHIBIT 10)
   10. Resolution to Ratify Agreement for Purchase of Natural Gas (EXHIBIT 11)
   11. Resolution Authorizing an Extension of the Lease for the Garden Valley Branch of the Cleveland Public Library (EXHIBIT 12)
   12. Resolution Authorizing Amendment to Agreement for Alarm Monitoring Services (EXHIBIT 13)
   13. Fiscal Officer’s Reports, June, July, August (REPORTS A, A1, A2) 
   14. Reports on Investments, June, July, August (REPORTS B, B1, B2) 
   15. Reports on Conference and Travel Expenditures, June, July, August (REPORTS C, C1, C2) 
   16. Reports on All Vendor Expenditures, June, July, August (REPORTS D, D1, D2) 
   17. Reports on Expenditures Made from the Owner’s Contingency Funds for Hough, Jefferson, West Park, Woodland, Central Distribution Facility, Lorain, Eastman, MLK Jr. and Brooklyn, June, July, August (REPORTS E, E1, E2) 
   18. Fees Paid for Legal and Consulting Services for the Period 4/01/22-6/30/22 (REPORT F) 
6. HUMAN RESOURCES COMMITTEE REPORT (Mr. Hairston, Chair)
   1. Regular Employment Report (EXHIBIT 14)
   2. Retirement Recognition Citation (EXHIBIT 15)
   3. Report on Paid Sick Time (REPORT G)
   4. Employee Demographics (EEO4) Report (REPORT H)
   5. Insurance Summary Report (REPORT I)
7. COMMUNITY SERVICES COMMITTEE REPORT (Mr. Corrigan, Chair)
   1. Monthly Activity Reports, June, July, August (REPORTS J, J1, J2)
   2. Building Status Update
   3. Advocacy Taskforce Update
   4. Foundation Update
   5. Diversity, Equity & Inclusion Update
8. OLD BUSINESS
9. NEW BUSINESS
10. PRESIDENT’S REPORT
11. DIRECTOR’S REPORT
12. PUBLIC COMMENT
13. ADJOURN