September 16, 2021 Regular Meeting of Library Board of Trustees

Out of an abundance of care, all guests are welcome to join this month’s board meeting online via Zoom.

Join by phone: (312) 626-6799 (Meeting ID: 881 7679 8089)

12:00 – Noon

Use the “SUBMIT A COMMENT TO THE BOARD” link to send a public comment to the Board of Trustees. During the meeting, you are also welcome to submit a comment via the Q&A feature on Zoom. Your comments will be read at a designated time during the board meeting.

1. Approval of the Minutes of the:
   1. Regular Board Meeting of 6/17/21;
   2. Joint Finance & Human Resources Committee Meeting of 6/15/21; and
   3. Special Board Meeting of 7/06/21
2. EXECUTIVE SESSION
3. COMMUNICATIONS: Letters from:
   1. Minister Jerry Primm, Philemon Community Baptist Church
   2. Rev. Rodney s. Thomas, Pastor, Imani Temple Ministries
   3. Jason Dunn, Sr., Director, Cleveland Muny Football League
4. FINANCE COMMITTEE REPORT (Mr. Seifullah, Chair)
   1. Resolution to Accept Gifts for the Months of June, July, August (EXHIBIT 1)
   2. Eighth Amendment to the Year 2021 Appropriation(EXHIBIT 2) 
   3. Resolution to Ratify and Approve the Purchase of Insurance Coverage for Policies Effective August 1, 2021 (EXHIBIT 3)
   4. Resolution to Accept Grant from the Clubhouse Network for the Best Buy Teen Tech Center (EXHIBIT 4)
   5. Resolution Authorizing Agreement for Investment Advisor Services (EXHIBIT 5)
   6. Resolution to Purchase Real Property from the City of Cleveland Land Bank for the New Woodland Branch (EXHIBIT 6)
   7. Resolution Modifying Buildings to be Included in Group 1B of the Facilities Master Plan (EXHIBIT 7)
   8. Resolution Authorizing Amendment to Agreement with Vocon Partners, LLC for Design Services for the Sterling Branch (EXHIBIT 8)
   9. Resolution Authorizing Extension of Agreement with Cleveland State University for America Reads Tutoring Services (EXHIBIT 9)
   10. Resolution Authorizing Expenditure for Elevator Maintenance Agreement with KONE Inc. for Maintenance Services to the Elevators Located in the Main Library, Louis Stokes Wing, Carnegie West, Eastman, Martin Luther King, Jr., and South Brooklyn Branches and the Lakeshore Facility (EXHIBIT 10)
   11. Resolution to Accept Gift from the Estate of James R. Brunckhart (EXHIBIT 11)
   12. Resolution Authorizing Amendment to Development Agreement and Authorizing Reciprocal Easement and Use Agreement for New Martin Luther King, Jr. Branch (EXHIBIT 12)
   13. Resolution Authorizing Amended Construction Agency Agreement, Amended Construction Manager At Risk Agreement, and Guaranteed Maximum Price Amendment for the New Martin Luther King, Jr. Branch (EXHIBIT 13)
   14. Fiscal Officer’s Reports, June, July, August (REPORTS A, A1, A2)
   15. Reports on Investments, June, July, August (REPORTS B, B1, B2)
   16. Reports on Conference and Travel Expenditures, June, July, August (REPORTS C, C1, C2)
   17. Reports on All Vendor Expenditures, June, July, August (REPORTS D, D1, D2) 
   18. Reports on Security Services Expenditures, June, July, August (REPORTS E, E1, E2) 
   19. Fees Paid for Legal Services, 4/01/21-6/30/21 (REPORT F)
   20. Reports on Expenditures Made from the Owner’s Contingency Funds for Hough, Jefferson, West Park, Woodland and Central Distribution Facility, July, August (REPORTS G, G1)
5. HUMAN RESOURCES COMMITTEE REPORT (Mr. Hairston, Chair)
   1. Regular Employment Reports, June, July, August (EXHIBIT 14)
   2. Retirement Recognition Citation (EXHIBIT 15)
   3. Resolution to Revise the Human Resources Manual (EXHIBIT 16)
   4. Reports on Paid Sick Time, June, July, August (REPORT H)
   5. Employee Demographics (EEO4) Reports, June, July, August (REPORT I)
   6. Insurance Summary Reports, June, July, August (REPORTS J, J1, J2)
6. COMMUNITY SERVICES COMMITTEE REPORT (Mr. Corrigan, Chair)
   1. Monthly Activity Reports, June, July, August (REPORTS K, K1, K2)
   2. Building Status Update
   3. Advocacy Taskforce Update
   4. Foundation Update
   5. Diversity, Equity & Inclusion Update
7. OLD BUSINESS
8. NEW BUSINESS
9. PRESIDENT’S REPORT
10. DIRECTOR’S REPORT
11. PUBLIC COMMENT
12. ADJOURN