September 21, 2023 Regular Meeting of Library Board of Trustees

Please be aware that all meetings of the Board of Library Trustees are open to in-person attendance by the public. Out of an abundance of care, all guests are also welcome to join this month’s board meeting online via Zoom.

Join by phone: (301) 715-8592 (Webinar ID: )

12:00 – Noon

Use the “SUBMIT A COMMENT TO THE BOARD” link to send a public comment to the Board of Trustees. During the meeting, you are also welcome to submit a comment via the Q&A feature on Zoom. Your comments will be read at a designated time during the board meeting.

1. Approval of the Minutes of the:
   1. Regular Board Meeting of 6/15/23
2. Presentation:  FMP Update – John Lang, Chief Operating Officer
3. COMMUNICATIONS:
4. MOTION TO TEMPORARILY SUSPEND THE REGULATIONS  
5. FINANCE COMMITTEE REPORT (Mr. Corrigan, Chair)
   1. Resolution to Accept Gifts for the Months of June, July, August (EXHIBIT 1)
   2. Resolution Authorizing Amendment to Agreement with Ubiquitous Design, Ltd. for Architectural Design Service in Connection with the Relocation of the Louis Stokes Wing Staff Breakroom (EXHIBIT 2)
   3. Resolution Selecting and Ranking Most Qualified Architectural and Engineering Firms and Authorizing Negotiation of Agreement with Top-Ranked Firm for the Louis Stokes Wing Roof Replacement Project (EXHIBIT 3)
   4. Resolution Selecting and Ranking Most Qualified Architectural and Engineering Firms and Authorizing Negotiation of Agreement with Top-Ranked Firm for the Louis Stokes Wing Public Restroom Renovation Project (EXHIBIT 4)
   5. Resolution to Amend Agreement with Integrated Precision Systems, Inc. for Access Control Systems (EXHIBIT 5)
   6. Resolution Authorizing Amendment to Agreement with Moody Nolan, Inc. for Design Services and Amending Project Budget for the Eastman Branch (EXHIBIT 6)
   7. Resolution to Accept Safety Intervention Program Grant from the Ohio Bureau of Workers’ Compensation (EXHIBIT 7)
   8. Resolution Delegating Authority to the Executive Director to Execute Contracts and Agreements and Authorizing Blanket Purchase Orders (EXHIBIT 8)
   9. Resolution to Ratify Emergency Repairs to the Carnegie West Elevator (EXHIBIT 9)
   10. Resolution to Ratify the Agreement with the Lavin Agency for Angela Davis’ Participation in Library Programming (EXHIBIT 10)
   11. Resolution to Ratify Agreement for Purchase of Natural Gas (EXHIBIT 11)
   12. Resolution to Ratify and Approve the Purchase of Insurance Coverage for Policies Effective August 1, 2023 (EXHIBIT 12)
   13. Resolution Authorizing Agreement for Website and Intranet Redesign Project (EXHIBIT 13)
   14. Resolution Authorizing Agreement with Integrated Precision Systems, Inc. for Tiger Technology Surveillance Bridge Software (EXHIBIT 14)
   15. Resolution to Accept Funding from Cleveland Public Library Foundation for Art for Justice Project (EXHIBIT 15)
   16. Seventh Amendment to the Year 2023 Appropriation (EXHIBIT 16)
   17. Fiscal Officer’s Reports, June, July, August (REPORTS A, A1, A2) 
   18. Reports on Investments, June, July, August (REPORTS B, B1, B2) 
   19. Reports on Conference and Travel Expenditures, June, July, August (REPORTS C, C1, C2) 
   20. Reports on All Vendor Expenditures, June, July, August (REPORTS D, D1, D2) 
   21. Reports on Expenditures Made from the Owner’s Contingency Funds for Hough, Jefferson, West Park, Woodland, Central Distribution Facility, Lorain, Eastman, MLK Jr., Brooklyn and Rockport, June, July, August (REPORTS E, E1, E2)
   22. Report on Expenditures Made from the Owner’s Contingency Fund for the High Density Shelving Project, June, July, August (REPORT F)
   23. Fees Paid for Legal and Consulting Services for the Period 4/01/23-6/30/23 (REPORT G)
6. HUMAN RESOURCES COMMITTEE REPORT (Mr. Hairston, Chair)
   1. Regular Employment Report (EXHIBIT 17)
   2. Retirement Recognition Citation (EXHIBIT 18)
   3. Resolution to Revise Human Resources Manual (EXHIBIT 19)
   4. Resolution Amending Resolution Authorizing Agreement for IT Recruiting Services (EXHIBIT 20)
   5. Report on Paid Sick Time (REPORT H)
   6. Employee Demographics (EEO4) Report (REPORT I)
   7. Insurance Summary Report (REPORT J)
7. COMMUNITY SERVICES COMMITTEE REPORT (Mr. Parker, Chair)
   1. Year To Date Activity Report
   2. Building Status Update
   3. Advocacy Taskforce Update
   4. Foundation Update
   5. Diversity, Equity & Inclusion Update
8. OLD BUSINESS
9. NEW BUSINESS
10. PRESIDENT’S REPORT
11. DIRECTOR’S REPORT
12. PUBLIC COMMENT
13. ADJOURN