Agenda – June 18, 2019

CLEVELAND PUBLIC LIBRARY

BOARD OF LIBRARY TRUSTEES MEETING

June 18, 2019

Trustees Room           Louis Stokes Wing

12:00 Noon

 

AGENDA

 

1. Approval of the Minutes of the Regular Board Meeting of 5/16/19; and Finance Committee Meeting of 5/14/19.

2. Presentation: Strategic Plan Update – Tana Peckham, Chief Marketing & Communications Officer

     Presentation:  DEI Recommendations for Facilities Master Plan – Jeremiah Swetel, Chief Operations, Officer and Cassandra Johnson, Consultant

DEI Recommendations

CPL Supplier Diversity – Final Report

3. COMMUNICATIONS  

4. MOTION TO TEMPORARILY SUSPEND THE REGULATIONS

5. FINANCE COMMITTEE REPORT (Mr. Seifullah, Chair)

1. Resolution to Accept Gifts for the Month of May (EXHIBIT 1)
2. Resolution to Accept the State Library of Ohio Funding for the Ohio Library for the Blind and Print Disabled (OLBPD) (EXHIBIT 2)
3. Resolution Regarding Library Insurance Renewals (EXHIBIT 3)
4. Resolution to Amend Agreement with Integrated Precision Systems Inc. for Maintenance of People Counting Hardware, Software, and Firmware (EXHIBIT 4)
5. Resolution to Authorize Director to Negotiate and Enter Into Gas and Electric Contracts to Take Effect After Expiration of Current Contracts (EXHIBIT 5)
6. Resolution Accepting Bid and Awarding Contract for Eastman Reading Garden Improvements (EXHIBIT 6)
7. Resolution Authorizing Agreement with JKURTZ Architects LTD for Design Services for the Martin Luther King, Jr. Branch of the Cleveland Public Library (EXHIBIT 7)
8. Resolution to Engage Jaros Strategy LLC for Capital Fundraising Consulting Services (TABLED)  (EXHIBIT 8)
9. Resolution Amending Resolution Authorizing Third Amendment With the Chilcote Law firm LLP for Legal Services Related to the Martin Luther King, Jr. Branch of the Cleveland Public Library (EXHIBIT 9)
10. Resolution Authorizing the Issuance of Notes in the Amount of Not to Exceed $63,000,000, Authorizing the Execution of a Note Purchase Agreement and Approving the Form of Official Statement Relating to the Notes (EXHIBIT 10)
11. Resolution Approving a Written Post-Issuance Compliance Policy In Connection with the Issuance of Tax-Exempt and Tax-Preferred Obligations by the Library (EXHIBIT 11)
12. Fiscal Officer’s Report (REPORT A)
13. Report on Investments (REPORT B)
14. Report on Conference and Travel Expenditures (REPORT C)
15. Report on Expenditures Made from the Owner’s Contingency Fund for Safe, Warm and Dry Construction Project (REPORT D)
16. Report on Expenditures Made from the Owner’s Contingency Fund for South Branch Renovation Project (REPORT E)
17. Report on Expenditures Made from the Owner’s Contingency Fund for Lakeshore Facility Roof Replacement Project (REPORT F)
18. Report on Agreements Entered into for Entertainment and Vendors for 2019 CPL150 Activities (REPORT G)

VI.  HUMAN RESOURCES COMMITTEE REPORT (Mr. Hairston, Chair)

1. Regular Employment Report (EXHIBIT 12)
2. Reports on Paid Sick Time (REPORT H)
3. Employee Demographics (EEO4) Report (REPORT I)
4. Insurance Summary Report (REPORT J)

VII. COMMUNITY SERVICES COMMITTEE REPORT (Mr. Corrigan, Chair)

1. Resolution to Revise Policy on Internet and Computer Use (EXHIBIT 13)
2. Resolution to Provide Amnesty for Overdue Fines (EXHIBIT 14)
3. Monthly Activity Report (REPORT K)
4. Building Status Update
5. Safe, Warm and Dry Update
6. Advocacy Taskforce Update
7. Foundation Update
8. Diversity, Equity & Inclusion Update

VIII.OLD BUSINESS

9. NEW BUSINESS

1. Resolution Adopting Policy on Public Participation (EXHIBIT 15)

X.   DIRECTOR
’S REPORT

EXECUTIVE SESSION

       Adjourn to Regular Board Meeting

     A. Resolution Authorizing the Executive Director to Settle Claims and Litigation Up to the Amount of $150,000 (EXHIBIT 16)

 

ADJOURN