February 15, 2024 Regular Meeting of Library Board of Trustees

Please be aware that all meetings of the Board of Library Trustees are open to in-person attendance by the public. Out of an abundance of care, all guests are also welcome to join this month’s board meeting online via Youtube.

12:00 – Noon

If you cannot attend the meeting, please use the “SUBMIT A COMMENT TO THE BOARD” link to send a public comment to the Board of Trustees. Your comments will be read at a designated time during the board meeting.

1. Approval of the Minutes of:
   1. Regular Board Meeting & 2024 Organizational Meeting of 01/18/24  
   2. Joint Finance & Human Resources Committee Meeting of 01/16/24
2. PRESENTATIONS: 
   1. Proclamation Presentation:  The Honorable Blaine Griffin, President, Cleveland City Council to Cleveland READS Co-Chairs Connie Hill-Johnson & Thomas Dewey
   2. Cleveland READS Recap & Future – Dr. Shenise Johnson Thomas, Chief of External Relations & Development, and Jacqueline Lamb, Director of Youth and Family Engagement
3. PRESIDENT’S REPORT
4. DIRECTOR’S REPORT
5. COMMUNICATIONS
6. FINANCE COMMITTEE REPORT (Mr. Corrigan, Chair)
   1. Resolution to Accept Gifts for the Month of January (EXHIBIT 1)
   2. Resolution Amending Resolution to Accept Grant from United Way of Greater Cleveland for Family Spaces Program (EXHIBIT 2)
   3. Resolution to Accept Grant from the Cleveland Public Library Foundation for the and Man Up, CLE and Girl Power Programs (EXHIBIT 3)
   4. Resolution to Accept Pass Through Grant from Cleveland Public Library Foundation for the Continuation of the Barbershop Books Program from the Urban Libraries Council (EXHIBIT 4)
   5. Resolution to Accept Pass Through Grant from the Cleveland Public Library Foundation for Tech Revitalization at the Best Buy Teen Tech Center from the Best Buy Foundation and Clubhouse Network (EXHIBIT 5)
   6. Resolution to Ratify Agreement for Purchase of Natural Gas (EXHIBIT 6)
   7. Resolution Amending Master Planning Agreement with Bialosky and Partners, Architects, Inc. (EXHIBIT 7)
   8. Resolution Amending Project Budget for the New Martin Luther King, Jr. Branch (EXHIBIT 8)
   9. Resolution Authorizing Agreement for the Relocation of the Louis Stokes Wing Staff Breakroom (EXHIBIT 9)
   10. Resolution Selecting and Ranking Most Qualified Architect Firms and Authorizing Negotiation of Agreement with Top Ranked Firm for Main Library and Louis Stokes Wing Fire Alarm System Replacement Project (EXHIBIT 10)
   11. Resolution to Enter into Agreements and/or Establish Funding Requests for Telecommunication Services for the E-Rate Funding Year 2024: 7/1/2024 through 6/30/2025 (EXHIBIT 11)
   12. Second Amendment to the Year 2024 Appropriation (EXHIBIT 12)
   13. Fiscal Officer’s Report (REPORT A)
   14. Report on Investments (REPORT B)
   15. Report on Conference and Travel Expenditures (REPORT C)
   16. Report on All Vendor Expenditures (REPORT D)
   17. Report on Expenditures Made from the Owner’s Contingency Funds for Hough, Jefferson, West Park, Woodland, Central Distribution Facility, Lorain, Eastman, MLK Jr., Brooklyn, Rockport and Glenville (REPORT E)
   18. Report on Expenditures Made from the Owner’s Contingency Fund for the High Density Shelving Project (REPORT F)
7. HUMAN RESOURCES COMMITTEE REPORT (Mr. Hairston, Chair)
   1. Regular Employment Report (EXHIBIT 13)
   2. Resolution to Enter into an Agreement with ERC Services, Inc. for Human Resources Training Sessions and Annual Employee Engagement Survey (EXHIBIT 14)
   3. Resolution Authorizing Wage Increases for Substitutes and Pages (EXHIBIT 15)
   4. Resolution to Amend the Human Resources Manual (EXHIBIT 16)
8. COMMUNITY SERVICES REPORT (Mr. Parker, Chair)
   1. Monthly Activity Report (REPORT G)
   2. Building Status Update
   3. Advocacy Taskforce Update
   4. Foundation Update
   5. Diversity, Equity & Inclusion Update
9. OLD BUSINESS
10. NEW BUSINESS
    1. Resolution Authorizing Cleveland Public Library to Explore Options for Collaborating with Old Brooklyn Community Development Corporation for Improvements to the South Brooklyn Branch (EXHIBIT 17)
11. PUBLIC COMMENT
12. ADJOURN