April 18, 2024 Regular Meeting of Library Board of Trustees

Please be aware that all meetings of the Board of Library Trustees are open to in-person attendance by the public. Out of an abundance of care, all guests are also welcome to join this month’s board meeting online via Youtube.

12:00 – Noon

If you cannot attend the meeting, please use the “SUBMIT A COMMENT TO THE BOARD” link to send a public comment to the Board of Trustees. Your comments will be read at a designated time during the board meeting.

1. OATH OF OFFICE CEREMONY FOR NEW TRUSTEE MELAAK RASHID
2. APPROVAL OF THE MINUTES:
   1. Regular Board Meeting of 03/21/24
3. PRESENTATION:  Digital Literacy/Closing the Gaps – John Malcolm, Chief Innovation and Technology Officer
4. COMMUNICATIONS:
   1. Letter from The Honorable Justin M. Bibb, Mayor, City of Cleveland
5. PRESIDENT’S REPORT
6. DIRECTOR’S REPORT
7. FINANCE COMMITTEE REPORT (Mr. Corrigan, Chair)
   1. Resolution to Accept Gifts for the Month of March (EXHIBIT 1)
   2. Resolution Authorizing Agreement with Tec, Inc. for Criteria Architect Services for the Main Library and Louis Stokes Wing Fire Alarm System Replacement Project (EXHIBIT 2)
   3. Resolution to Amend Design Services Agreement with Bostwick Design Partnership for Main Library Consolidation Project (EXHIBIT 3)
   4. Resolution Authorizing Acquisition of Real Property for the Rice Branch (EXHIBIT 4)
   5. Resolution Authorizing Competitive Bidding for Eastman Reading Garden Lighting Project (EXHIBIT 5)
   6. Resolution Authorizing Expenditures for a Proper Public Purpose (EXHIBIT 6)
   7. Resolution to Renew the Maintenance Agreement with Tyler Technologies, Inc. for Support and to Update Licensing of the MUNIS ERP System (EXHIBIT 7)
   8. Resolution Ratifying Agreements for Leased Vehicles with Enterprise FM Trust (EXHIBIT 8)
   9. Resolution to Accept Grant from the Best Buy Foundation for the Best Buy Teen Tech Center at the Rockport Branch (EXHIBIT 9)
   10. Resolution to Accept Grant from Cleveland Public Library Foundation for Early Literacy Programming (EXHIBIT 10)
   11. Fourth Amendment to the Year 2024 Appropriation (EXHIBIT 11)
   12. Fiscal Officer’s Report (REPORT A)
   13. Report on Investments (REPORT B)
   14. Report on Conference and Travel Expenditures (REPORT C)
   15. Report on All Vendor Expenditures (REPORT D)
   16. Report on Expenditures Made from the Owner’s Contingency Funds for Hough, Jefferson, West Park, Woodland, Central Distribution Facility, Lorain, Eastman, MLK Jr., Brooklyn, Rockport and Glenville (REPORT E)
   17. Report on Expenditures Made from the Owner’s Contingency Fund for the High Density Shelving Project (REPORT F)
   18. Fees Paid for Legal and Consulting Services for the Period 01/01/24-03/31/24 (REPORT G)
8. HUMAN RESOURCES COMMITTEE REPORT (Ms. Shakarian, Chair)
   1. Regular Employment Report (EXHIBIT 12)
   2. Retirement Recognition Citation (EXHIBIT 13)
   3. Report on Paid Sick Time (REPORT H)
   4. Employee Demographics (EEO4) Report (REPORT I)
   5. Insurance Summary Report (REPORT J)
9. COMMUNITY SERVICES REPORT (Mr. Parker, Chair)
   1. Monthly Activity Report (REPORT K)
   2. 2023 Annual Summary (REPORT L)
   3. Building Status Update
   4. Advocacy Taskforce Update
   5. Foundation Update
   6. Diversity, Equity & Inclusion Update
10. OLD BUSINESS
11. NEW BUSINESS
12. PUBLIC COMMENT
13. ADJOURN