Agenda – September 26, 2019

CLEVELAND PUBLIC LIBRARY

BOARD OF LIBRARY TRUSTEES MEETING

 September 26, 2019

Trustees Room           Louis Stokes Wing

12:00 Noon

AGENDA

 

1. Approval of the Minutes of the Regular Board Meeting of 6/18/19; and Special Board Meeting of 8/29/19.

2. PUBLIC COMMENT

III. COMMUNICATIONS 

Letters from:  

• Paul R. Williams, Ph.D., Past President, Rowfant Club
• Vera J. Camden, Professor of English and Valentino L. Zullo, Ph.D. Candidate, Kent State University

5. MOTION TO TEMPORARILY SUSPEND THE REGULATIONS

6. FINANCE COMMITTEE REPORT (Mr. Seifullah)

1. Resolution to Accept Gifts for the Months of June, July, August (EXHIBIT 1)
2. Fourth Amendment to the Year 2019 Appropriation (EXHIBIT 2)
3. Resolution to Accept Grants from the George Gund Foundation and PNC through the Cleveland Public Library Foundation for the 150^th Anniversary Oral History and Photography Programs (EXHIBIT 3)
4. Resolution to Ratify and Approve the Purchase of Insurance Coverage for Policies Effective August 1, 2019 (EXHIBIT 4)
5. Resolution Authorizing Purchase and Installation of Cameras, Access Control Systems, and Software from Integrated Precision Systems, Inc. (EXHIBIT 5)
6. Resolution Acknowledging and Approving Merger of CareWorks USA Ltd. with York Services Group, Inc. (EXHIBIT 6)
7. Resolution Authorizing Amendment to and Consenting to Assignment of Agreement with Centers for Families and Children for Employee Assistance Program (EXHIBIT 7)
8. Resolution to Ratify Agreement with KONE Inc. for Maintenance of Elevators in Main Building and Louis Stokes Wing and Authorizing New Agreement with KONE Inc. for Maintenance of Elevators in Main Building, Louis Stokes Wing, Branches, and Lakeshore (EXHIBIT 8)
9. Resolution to Ratify Agreement with Bravo Wellness LLC for Wellness Incentive Program Services (EXHIBIT 9)
10. Resolution to Ratify Agreement for Purchase of Natural Gas (EXHIBIT 10)
11. Resolution to Ratify Agreement for Purchase of Electricity (EXHIBIT 11)
12. Resolution to Ratify Agreements with Applied Laser Technologies for Managed Print Services (EXHIBIT 12)
13. Resolution Authorizing Agreements with Most Qualified Architect/Engineering Firms for Master Plan Projects (EXHIBIT 13)
14. Resolution to Amend Contracts for Façade Cleaning and Restoration at the Main Library and Louis Stokes Wing (EXHIBIT 14)
15. Amendment to Resolution of Intent to Accept Gift and to Authorize the Cleveland Public Library to Enter into Agreements with Cleveland Thermal Energy and Third Sun Solar LLC in Connection with Construction and Maintenance of the Gift (EXHIBIT 15)
16. Resolution Amending 2018-2019 Agreement with Advance Local Media LLC and Authorizing 2019-2020 Agreement with Advance Local Media LLC for Digital Advertising (EXHIBIT 16)
17. Resolution Authorizing Amendment to Agreement with Johnson Randolph Advisors (EXHIBIT 17)
18. Fiscal Officer’s Reports, June, July, August (REPORTS A, A1, A2)
19. Reports on Investments, June, July, August (REPORTS B, B1, B2)
20. Reports on Conference and Travel Expenditures, June, July, August (REPORTS C, C1, C2)
21. Purchases from $5,000-$25,000, 4/1/19-6/30/19 (REPORT D)
22. Purchases Exceeding $25,000, 4/1/19-6/30/19 (REPORT E)
23. Fees Paid for Legal Advice and Services to Ogletree, 4/1/19-6/30/19 (REPORT F)
10. Report on Expenditures Made from the Owner’s Contingency Fund for Safe, Warm and Dry Construction Project, June, July, August (REPORTS G, G1, G2)
25. Report on Expenditures Made from the Owner’s Contingency Fund for South Branch Renovation Project, June, July, August (REPORTS H, H1, H2)
26. Report on Expenditures Made from the Owner’s Contingency Fund for Lakeshore Facility Roof Replacement Project (REPORTS I, I1, I2)
27. Report on Expenditures Made from the Owner’s Contingency Fund for Eastman Reading Garden Improvements (REPORTS J, J1)
28. Report on Agreements Entered into for Entertainment and Vendors for 2019 CPL150 Activities (REPORTS K, K1, K2)

VII. HUMAN RESOURCES COMMITTEE REPORT (Mr. Hairston)

1. Regular Employment Reports, June, July, August (EXHIBITS 18, 18A, 18B)
2. Resolution to Revise the Human Resources Manual (EXHIBIT 19)
3. Resolution Designating Executive Director and His Designees Serving on Boards of Nonprofit Organizations as Serving in Their Official Capacities (EXHIBIT 20)
4. Retirement Recognition Citation (EXHIBIT 21)
5. Reports on Paid Sick Time, June, July, August (REPORTS L, L1, L2)
6. Employee Demographics (EEO4) Reports, June, July, August (REPORTS M, M1, M2)
7. Insurance Summary Reports, June, July, August (REPORTS N, N1, N2)

VIII.COMMUNITY SERVICES COMMITTEE REPORT (Mr. Corrigan, Chair)

1. Monthly Activity Reports, June, July, August (REPORTS O, O1, O2)
2. Building Status Update
3. Safe, Warm and Dry Update
4. Advocacy Taskforce Update
5. Foundation Update
6. Diversity, Equity & Inclusion Update

9. OLD BUSINESS

X. NEW BUSINESS

A. Resolution Adopting Supplier Diversity Statement (EXHIBIT 22)

XI. DIRECTOR’S REPORT

12. PUBLIC COMMENT

       ADJOURN