Agenda – January 17, 2017

CLEVELAND PUBLIC LIBRARY

BOARD OF LIBRARY TRUSTEES MEETING

January 17, 2017

Trustees Room           Louis Stokes Wing

12:00 Noon

 

AGENDA

 

 

1. Approval of the Minutes of the Regular Board Meeting of 12/15/16; Board Work Session and Joint Finance & Human Resources Committee Meeting of 12/13/16.

2. COMMUNICATIONS 
    
3. MOTION TO TEMPORARILY SUSPEND THE REGULATIONS
    
4. FINANCE COMMITTEE REPORT (Mr. Seifullah, Chair)

1. Resolution to Accept Gifts for the Month of December (EXHIBIT 1)
2. Resolution Regarding December 31, 2016 General Fund Balance (EXHIBIT 2)
3. First Amendment to the Year 2017 Appropriation (EXHIBIT 3)
4. Resolution to Advance Cash from the General Fund to the Friends Fund (EXHIBIT 4)
5. Resolution to Amend Design Services Agreement with Bostwick Design Partnership for Main Library Consolidation Phase 2 (EXHIBIT 5)
6. Resolution to Enter Into an Agreement with Business Smarts for Hardware Maintenance (EXHIBIT 6)
7. Resolution Approving Change Order # M008 for the Heat Conversion Project and Authorizing Cleveland Public Library to Enter into a Settlement Agreement with Marlin Mechanical LLC. (EXHIBIT 7)
8. Resolution Approving Agreement with Stifel Nicolaus & Company, Incorporated, for Municipal Advisory Services (EXHIBIT 8)
9. Resolution Authorizing Agreement with Cintas Corporation for Uniform Rental Services (EXHIBIT 9)
10. Fiscal Officer’s Report (REPORT A)
11. Reports on Investment (REPORT B)
12. Reports on Conference and Travel Expenditures (REPORT C)
13. Purchases from $5,000-$25,000, 10/1/16-12/31/16 (REPORT D)
14. Purchases from $25,000, 10/1/16-12/31/16 (REPORT E)
15. Fees Paid for Legal Advice and Services to Ogletree (REPORT F)
16. Report on Report on BRAVO Wellness Incentive Program (REPORT G)
17. Report on Expenditures Made from the Owner’s Contingency Fund For Main Library Phase 2 Construction Project (REPORT H)
19. Report on Library Service Materials for All Funds for 2016 (REPORT I)

5. HUMAN RESOURCES COMMITTEE REPORT (Mr. Hairston, Chair)

1. Regular Employment Report (EXHIBIT 10)
2. Retirement Recognition Citation (EXHIBIT 11)
3. Report on Paid Sick Time (REPORT J)
4. Employee Demographics (EEO4) Report (REPORT K)
5. Insurance Summary Report (REPORT L)

6. COMMUNITY SERVICES COMMITTEE REPORT (Mr. Corrigan, Chair)

1. Monthly Activity Report (REPORT M)
2. Building Status Update
3. CPL150 Strategic Plan Update
4. Safe, Warm and Dry Update
5. Advocacy Taskforce Update
6. Friends Board Update

VII. OLD BUSINESS

VIII. NEW BUSINESS

A. Election of Nominating Committee for 2017 Library Officers

IX.  DIRECTOR’S REPORT

     ADJOURN